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MS Office Forum / Outlook / Contacts / February 2006distribution list or group?
I have 2 seperate groups of contacts. I will need to send to both groups individually and sometimes to both at the same time. What is the best way to set up my contact folder? If I were in your Capezios, I'd set up two distribution lists so that you can easily send to one group or both without having to select individuals each time. -BB, MCP, MCSE > I have 2 seperate groups of contacts. I will need to send to both groups > individually and sometimes to both at the same time. What is the best way to > set up my contact folder? I wouldn't, for the following reasons: 1) If a user changes addresses, you have to update the DL as well as the contact. Will you remember to do that? 2) If you send to two DLs, any people on both may get the message twice. I'd mark people with categories instead. That way, you can use a view filter for categories Red or Green and get one list of everyone who is on one or the other. You can then select contacts and perform a mail merge to send individual email messages that will be more likely to pass a spam filter than with a DL sent Bcc.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > If I were in your Capezios, I'd set up two distribution lists so that you can > easily send to one group or both without having to select individuals each [quoted text clipped - 6 lines] >> individually and sometimes to both at the same time. What is the best way to >> set up my contact folder? We usually avoid DL's at all costs. They are unreliable, featureless and inflexible. The more reliable ways to group Contacts are Categories or separate Contact Subfolders. Which will work better for you depends on your needs. Read this comparison of these options here: http://www.slipstick.com/contacts/oloabcat.htm SignatureRuss Valentine [MVP-Outlook] > If I were in your Capezios, I'd set up two distribution lists so that you > can [quoted text clipped - 8 lines] >> to >> set up my contact folder? To follow up on this discussion - I need to send newsletters and notices to people who are on my email list, however I also need to send newsletters to people who do NOT have email. Right now, I have the email people in Outlook and I use Filemaker Pro for the snail mail folks. Can I put both groups into Outlook in categories, one email, one not, and then use the mail merge in Outlook to send to the people who do not have email? It would be so much easier if I had both lists in the same place for ease of checking duplicates and changes, but I didn't know whether I could print labels from Outlook. TIA SignatureDonna in Idaho Website: www.LinusIdaho.org > We usually avoid DL's at all costs. They are unreliable, featureless and > inflexible. [quoted text clipped - 15 lines] >>> way to >>> set up my contact folder? Forgot - using Outlook 2003 SignatureDonna in Idaho Website: www.LinusIdaho.org > To follow up on this discussion - I need to send newsletters and notices > to people who are on my email list, however I also need to send [quoted text clipped - 30 lines] >>>> way to >>>> set up my contact folder? Yes, certainly. You'll just have to do two merges, one to email, one to print. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > To follow up on this discussion - I need to send newsletters and notices to > people who are on my email list, however I also need to send newsletters to [quoted text clipped - 29 lines] >>>> way to >>>> set up my contact folder? |
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