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MS Office Forum / Outlook / Contacts / September 2006send a message to email 2 & 3 when selecting multiple contacts
I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? Depends on your Outlook version, which you failed to mention.  SignatureRuss Valentine [MVP-Outlook] >I am using catagories to send emails to multiple recipients. When I select > multipe contacts, the message is only sent to the first email address on a > company contact and not to email 2 and email 3. How do I get around this? Sorry. I am using Office Outlook 2003 > Depends on your Outlook version, which you failed to mention. > >I am using catagories to send emails to multiple recipients. When I select > > multipe contacts, the message is only sent to the first email address on a > > company contact and not to email 2 and email 3. How do I get around this? Outlook 2003 no longer supports this function. In response to user requests, "New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. SignatureRuss Valentine [MVP-Outlook] > Sorry. I am using Office Outlook 2003 > [quoted text clipped - 5 lines] >> > company contact and not to email 2 and email 3. How do I get around >> > this? This is so disappointing! I hope that this function can be reconsidered since it takes much of the power away from using catagories. I tried to get around this by making the catagory into its own folder in Contacts so I can select all in its address book. The only problem I have now is that the DL sorts by the Email Display name (therefore first names) instead of the File As name (last names). Is there a set-up in DL that I can use to change this, or do I have to change all my EmailDisplay names? (Outlook 2003SP2 on WinXPHome 2002SP2) SignatureStephLJ a mom who uses Outlook to keep life in order > Outlook 2003 no longer supports this function. In response to user requests, > "New Message to Contact" now only includes the first email address. Earlier [quoted text clipped - 10 lines] > >> > company contact and not to email 2 and email 3. How do I get around > >> > this? Users rule and most users do not want this behavior. Using separate Contact subfolders would easily solve the problem. Accordingly, your post does not make sense. Clarify your question. Nowhere would DL's enter into this conversation. SignatureRuss Valentine [MVP-Outlook] > This is so disappointing! I hope that this function can be reconsidered > since [quoted text clipped - 28 lines] >> >> > company contact and not to email 2 and email 3. How do I get around >> >> > this? I had tried selecting all the contacts in the subfolder (without designating a catagory) and the email still went only to the first email address, not to Email 2 or 3, therefore I thought I still had to make a DL to get those other addresses. Thanks to your prompting, now I see I only need to go to that subfolder's address book which does list all the email addresses. I posted a related question about alphabetizing, and multiple selections from the address book still enter the To field according to EmailDisplay Name, so I did have change all those to last name first. Thank you for your prompt reply--this is the first time I've ever posted to anything. I've just been at it too long today! SignatureStephLJ a mom who uses Outlook to keep life in order > Users rule and most users do not want this behavior. > Using separate Contact subfolders would easily solve the problem. [quoted text clipped - 32 lines] > >> >> > company contact and not to email 2 and email 3. How do I get around > >> >> > this? DL's are not sorted by the Email Display Name. They are sorted by whatever field you specified for sorting the Outlook Address Book, which could only be "First, Last" or "File As..." SignatureRuss Valentine [MVP-Outlook] >I had tried selecting all the contacts in the subfolder (without >designating [quoted text clipped - 56 lines] >> >> >> > around >> >> >> > this? yes, the DL itself sorts that way, but once you send an email to that DL, the names that appear in the To field are the EmailDisplay names. My interest in this is so that recipients can easily see who else got that email, which is why I wanted the To field in last name first sort order. SignatureStephLJ a mom who uses Outlook to keep life in order > DL's are not sorted by the Email Display Name. They are sorted by whatever > field you specified for sorting the Outlook Address Book, which could only [quoted text clipped - 59 lines] > >> >> >> > around > >> >> >> > this? You can set the "Email Display As" field to whatever you want for each Contact. Most people don't bother because it is of so little consequence and Outlook now shows both the name and email address by default. SignatureRuss Valentine [MVP-Outlook] > yes, the DL itself sorts that way, but once you send an email to that DL, > the [quoted text clipped - 81 lines] >> >> >> >> > around >> >> >> >> > this? |
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