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MS Office Forum / Outlook / Contacts / February 2006Globally changing the "file as" doesn't fix it for all contacts
We have several employees who have a large amount of contacts in Outlook (1,000 or so) that had various "file as" settings. We have followed instructions on changing the "file as" globally (through Tools / Email Accounts / Change Directory, etc.). This worked for some, however they still have about 100 or so contacts that have a "Mr." or "Mrs." included in the name - these continue to default to being sorted as Mr. John Smith or Mrs. Jane Thomas despite efforts to globally change the file as. Any thoughts as to why it will not change these 100 or so contacts? (FYI, the settings for newly added contacts are correct.) We are using Outlook XP (2002) and are viewing them using the "Phone List" view. Possibly because the name is not stored by Outlook in separate FIrst Name and Last Name fields. A look at the All Fields page of the items in question should shed some light on that.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > We have several employees who have a large amount of contacts in Outlook > (1,000 or so) that had various "file as" settings. We have followed [quoted text clipped - 9 lines] > We are using Outlook XP (2002) and are viewing them using the "Phone List" > view. Thanks Sue. But we had checked that as well, and they are in fact in different fields. :o) Any other possible suggestions? Thanks again. > Possibly because the name is not stored by Outlook in separate FIrst Name and Last Name fields. A look at the All Fields page of the items in question should shed some light on that. > [quoted text clipped - 11 lines] > > We are using Outlook XP (2002) and are viewing them using the "Phone List" > > view. The user might have manually set File As to a desired value on those contacts. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Thanks Sue. But we had checked that as well, and they are in fact in > different fields. :o) [quoted text clipped - 16 lines] >> > We are using Outlook XP (2002) and are viewing them using the "Phone List" >> > view. |
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