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MS Office Forum / Outlook / Contacts / February 2006Using Shared Contacts as an Address Box?
Using Office Xp, Outlook 2003 on Exchange Server 2003 with SP2. I have shared the contacts from one user to another. They are listed in the other users folder list. They can see them fine and make changes to them. However the user cannot use them as an Address Book. The Outlook Address Book tab doesnt show on properties for the shared contact folder to even select "show as an address book". Any suggestions? The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: 1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile. 2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts. 3. Close Outlook. 4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own. 5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox. 6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Using Office Xp, Outlook 2003 on Exchange Server 2003 with SP2. I have > shared the contacts from one user to another. They are listed in the other [quoted text clipped - 5 lines] > > Any suggestions? I'm not looking to add the entire mailbox. Just to utilize the shared contacts as a user would there own. They are already visible in the folder list. Simply trying to use them as an Outlook Address Book. > The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: > [quoted text clipped - 19 lines] > > > > Any suggestions? You still must follow the procedure outlined. If you read it carefully or -- better yet -- actually try it, you'll see that the end result will be what you see now in the folder list, plus access to that folder in the address book. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > I'm not looking to add the entire mailbox. Just to utilize the shared > contacts as a user would there own. They are already visible in the folder [quoted text clipped - 23 lines] >> > >> > Any suggestions? |
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