Contact List format

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B. Parravano - 28 Feb 2006 14:56 GMT

I want to list and view my contacts by 'surname, first name'. No matter
what I do,
they're all mixed up, some with 'first name surname', 'surname first name'
(no comma), etc.

How can I enter new contacts to appear 'surname, first name'?
How can I easily re-sort the mess I have already?

Thanks so much.

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Steve - 28 Feb 2006 16:46 GMT

Check your contact card and look at the FILE AS section. You can use the
drop down to choose the various ways it'll be filed.

When you display it in the PHONE LIST view you can click on that column to
sort it.

> I want to list and view my contacts by 'surname, first name'. No matter
> what I do,
[quoted text clipped - 5 lines]
>
> Thanks so much.

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B. Parravano - 28 Feb 2006 21:45 GMT

Thanks for the prompt reply. File as on the card gives me a choice of
John, Smith or Smith John (for example) but nothing else. I've tried sorting
differently everywhere to no avail, but can't find what you mean below.
I've also tried entering them the way I want
them to show, but they still show up differently on the list. I don't
remember
having this problem with Outlook 2000, so my list from there is correct, but
everything newly entered is different.

> Check your contact card and look at the FILE AS section. You can use the
> drop down to choose the various ways it'll be filed.
[quoted text clipped - 11 lines]
> >
> > Thanks so much.

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Russ Valentine [MVP-Outlook] - 28 Feb 2006 20:40 GMT

Not information here. You must at least tell us in which view you are trying
to sort and view your Contacts. The possibilities are endless, and we can't
read minds.

Signature

Russ Valentine
[MVP-Outlook]

>I want to list and view my contacts by 'surname, first name'. No matter
> what I do,
[quoted text clipped - 5 lines]
>
> Thanks so much.

Reply to this Message

B. Parravano - 28 Feb 2006 21:47 GMT

Sorry! I'm new at this. When I select new message and To = the messy list
comes up. Hope this helps.

Please see my response to Steve above.

> Not information here. You must at least tell us in which view you are trying
> to sort and view your Contacts. The possibilities are endless, and we can't
[quoted text clipped - 8 lines]
> >
> > Thanks so much.

Reply to this Message

Russ Valentine [MVP-Outlook] - 28 Feb 2006 22:04 GMT

Should be easy, then. (It would be even easier if we knew what version you
are using now.)
First make sure your File As... fields are all in the format you want to
use.
Then set the Outlook Address Book to sort by the File As... field here:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order

Signature

Russ Valentine
[MVP-Outlook]

> Sorry! I'm new at this. When I select new message and To = the messy
> list
[quoted text clipped - 18 lines]
>> >
>> > Thanks so much.

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