how do I get contacts listed alphabetically by company?

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Dennis Gavin - 19 Apr 2006 13:32 GMT

I have contact categories like subs, suppliers, association members and can't
figure out how to have the individual companies listed alphabetically within
their category.

Anybody know how to do this???

Dennis Gavin

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Judy Gleeson, MVP Outlook - 19 Apr 2006 13:52 GMT

Yep - you can't.

I gather that you are in a table view such as Phone List. You can't sort by
category.

It sounds like you want to sort by Company, then Group By category. In 2003
you must do it in that order - click the Company column header first to
sort, then group by Category - do this through the Group By box which is on
the advanced toolbar.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

>I have contact categories like subs, suppliers, association members and
>can't
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>
> Dennis Gavin

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Dennis Gavin - 19 Apr 2006 14:41 GMT

Judy & Francine,

Thanks for the posts. For some reason it just isn't working. I
originally imported these from a list/categories I had for my Palm. All the
entries are not accurate as far as placement of some items. i.e. phone number
in name field etc.
I have tried doing the sort and arrange by in all manner that I can think of
but I still am not getting the correct result. I may have to delete and start
over. UGH!
Any other thoughts welcome.

Thanks again,

Dennis Gavin

> Yep - you can't.
>
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> >
> > Dennis Gavin

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Francine Otterson [MVP - Outlook] - 19 Apr 2006 13:53 GMT

Use the view - Categories, which will group all similar categories together
then customize it and Sort by Company. Should do the trick for you.

Signature

Regards,

Francine Otterson
President, San Diego Outlook User Group
MVP - Microsoft Outlook

>I have contact categories like subs, suppliers, association members and
>can't
[quoted text clipped - 5 lines]
>
> Dennis Gavin

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