How do I delete emails names from new massage drop down list

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ENurse - 02 May 2006 14:00 GMT

When I select "New" for a New email and begin to type the first letter of a
contact a dropdown list appears...how do I get rid of those unwanted names
addresses in this list?????????

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Brian Tillman - 02 May 2006 14:27 GMT

> When I select "New" for a New email and begin to type the first
> letter of a contact a dropdown list appears...how do I get rid of
> those unwanted names addresses in this list?????????

Use your down arrow to select the one you don't want and then press Delete.

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Brian Tillman

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MBIEnt - 03 May 2006 05:06 GMT

I have a related question. Where are all those names in the drop down
box stored? They are not in Contacts. Is there a way to see ALLof
these names and related info in a list?

I would like to edit and delete a number of them, but have no idea
where to find them. Tried opening the Address Book, but all the
entries in there were the same as the Contacts.

Would love to have this mystery solved.

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Brian Tillman - 03 May 2006 14:29 GMT

> I have a related question. Where are all those names in the drop down
> box stored?

%AppData%\Microsoft\Outlook\mailprofile.NK2

where "mailprofile" matches the name of your mail profile.

> They are not in Contacts. Is there a way to see ALLof
> these names and related info in a list?
>
> I would like to edit and delete a number of them, but have no idea
> where to find them. Tried opening the Address Book, but all the
> entries in there were the same as the Contacts.

See if this helps:
http://www.ingressor.com/autocompletetips.htm

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Brian Tillman

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MBIEnt - 03 May 2006 15:12 GMT

Thank you, that cleared up the mystery about the source of the items on
the drop-down list, but now I have several another questions.

I've noticed that some of those items on the drop down list are entries
I previously removed from Contacts. If I wanted to add those entries
back in to Contacts, how would I do that?

Also, some of the items are just email addresses. How would I add
those to Contacts (I know I would then have to fill in the name and
other fields in the Contact record)?

If I turned off Auto Complete and left Auto Resolution on (Select
Names), I am assuming that the only prompts I would get in the drop
down box would be Contact entries, right?

Thanks.

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Brian Tillman - 03 May 2006 15:22 GMT

> Thank you, that cleared up the mystery about the source of the items
> on the drop-down list, but now I have several another questions.
>
> I've noticed that some of those items on the drop down list are
> entries I previously removed from Contacts. If I wanted to add those
> entries back in to Contacts, how would I do that?

Well, the Ingressor tool should be able to do that. Other than that,
manually is the only way I know.

> Also, some of the items are just email addresses. How would I add
> those to Contacts (I know I would then have to fill in the name and
> other fields in the Contact record)?

Same answer.

> If I turned off Auto Complete and left Auto Resolution on (Select
> Names), I am assuming that the only prompts I would get in the drop
> down box would be Contact entries, right?

If you turn off Auto Completion, you will not get a drop-down list at all.
You'd get the normal autoresolution pop-up.

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Brian Tillman

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MBIEnt - 03 May 2006 15:30 GMT

Thank you for your quick, helpful and infromative responses.

One last question on this subject:

Is there any way to open & edit the NK2 file, or is that a bad idea?

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Brian Tillman - 03 May 2006 20:46 GMT

> One last question on this subject:
>
> Is there any way to open & edit the NK2 file, or is that a bad idea?

The Ingressor tool allows editing. I know of no other way.

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Brian Tillman

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MBIEnt - 04 May 2006 23:22 GMT

OK, using the down arrow and Delete key, I got all of the garbage out
of the drop down list for each alpha character, now, I would like to
know how to have all of the names in CONTACTS be included in the drop
down list for each of those alpha characters.

Several of the CONTACT names on the drop down list did not appear the
same there as I had them set-up in CONTACTS, so I deleted them, now,
they don't show up at all. Where did I go wrong here?

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Brian Tillman - 05 May 2006 00:55 GMT

> OK, using the down arrow and Delete key, I got all of the garbage out
> of the drop down list for each alpha character, now, I would like to
> know how to have all of the names in CONTACTS be included in the drop
> down list for each of those alpha characters.

You can populate the autocompletion cache with all your Contacts by opening
your Contacts folder, selecting them all with CTRL-A, and then clicking
Action>New Message to Contact. This will create a compose window with all
your Contact addresses in it. It will also include all contacts with NO
mail address by including their names. You can remove them from the To
list. Now, click CTRL-K to perform a resolution of all those addresses,
which will place the addresses in the autcompletion cache, up to 1,000
entries. You can then close the compose window without sending any message.

> Several of the CONTACT names on the drop down list did not appear the
> same there as I had them set-up in CONTACTS, so I deleted them, now,
> they don't show up at all. Where did I go wrong here?

Remember that the autocompletion cache is completely unrelated to your
Contacts. All it contains are addresses you've previously resolved.

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Brian Tillman

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MBI - 05 May 2006 19:00 GMT

Thanks, that did it.

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