Importing Address Book (from Outlook Express 6 to Outlook 2003)

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

ad1010 - 05 May 2006 15:01 GMT

Hello,

I've always had problems with the Windows Address Book, now the problem is
this....My current WAB is made up of many subfolders, as follows:

-Shared contacts
----My contacts
--------folder 1
--------folder 2
--------etc.

The problem is when I import into Outlook only the contacts in the "My
contacts" folder appear. This is also a problem if exporting the WAB as a CSV
file etc. Any help would be appreciated.

The version of WAB that OE6 is using is 6.00.2900.2869

Thanks in advance,

Reply to this Message

Brian Tillman - 05 May 2006 20:41 GMT

> I've always had problems with the Windows Address Book, now the
> problem is this....My current WAB is made up of many subfolders, as
[quoted text clipped - 9 lines]
> contacts" folder appear. This is also a problem if exporting the WAB
> as a CSV file etc. Any help would be appreciated.

This is normal. Outlook will import only from the Main Identity's top-level
contacts. You'll have to move everything you want to import into the top
level.

Signature

Brian Tillman

Reply to this Message

ad1010 - 05 May 2006 23:40 GMT

> > I've always had problems with the Windows Address Book, now the
> > problem is this....My current WAB is made up of many subfolders, as
[quoted text clipped - 13 lines]
> contacts. You'll have to move everything you want to import into the top
> level.

OK, thanks. Does the Outlook 2003 Contacts / Address Book have the feature
of folders that the WAB has? When using the WAB I would go to a subfolder and
select only some email addresses to contact rather than the whole folder. It
seems that in Outlook there is "Distribution Lists" and an email has to be
sent to the whole distribution list unless in the recipients field of the
message window the "Distribution List" is expanded and then the unrequired
addresses are deleted one by one. It would be very disappointing if this was
the case.

It seems that what is a "Group" in WAB is a "Distribution List" in Outlook's
Contacts and it seems that what is a "Folder" in WAB has no equivalent in
Outlook's Contacts. Is this correct? Is there any way round this e.g. stand
alone software or plugins?

Amir

Reply to this Message

Brian Tillman - 07 May 2006 21:57 GMT

> OK, thanks. Does the Outlook 2003 Contacts / Address Book have the
> feature of folders that the WAB has? When using the WAB I would go to
> a subfolder and select only some email addresses to contact rather
> than the whole folder.

YOu can certainly have more than one contacts folder in Outlook. Thet can
be subfolders of the main Contacts or they can be top-leve folders right
along wth the Contacts folder.

> It seems that in Outlook there is
> "Distribution Lists" and an email has to be sent to the whole
> distribution list unless in the recipients field of the message
> window the "Distribution List" is expanded and then the unrequired
> addresses are deleted one by one. It would be very disappointing if
> this was the case.

Outlook Express has DLs, too, only they're called "groups". DLs are not the
only way to collect contacts together. In addition to the multiple Contacts
folders about which we spoke above, you can assign a category to related
Contacts. You can then group your Contacts folder by category and send a
message to the entire category.

Signature

Brian Tillman

Reply to this Message

ad1010 - 08 May 2006 15:42 GMT

> > OK, thanks. Does the Outlook 2003 Contacts / Address Book have the
> > feature of folders that the WAB has? When using the WAB I would go to
[quoted text clipped - 17 lines]
> Contacts. You can then group your Contacts folder by category and send a
> message to the entire category.

So , it seems that I can't do what I want in Outlook. I found the following
in offline help under "About distribution lists":

"You can send a message or meeting request to part of a distribution list by
clicking the plus sign (+) next to the name of the distribution list to show
the individuals on the list, and then deleting the names that you do not
want. Distribution lists in the E-mail field of a contact cannot be expanded."

I have to select all of the list and then delete the ones I don't want,
rather than just select the ones I do want from the DL (as I can with the
WAB).

Please confirm that I understand correctly.

Reply to this Message

Brian Tillman - 08 May 2006 18:04 GMT

> I have to select all of the list and then delete the ones I don't
> want, rather than just select the ones I do want from the DL (as I
> can with the WAB).
>
> Please confirm that I understand correctly.

I haven't used groups in the Windows Address Book in years, so if you say
that's the way they work in the WAB, then I'll confirm you're understanding
appears complete.

Signature

Brian Tillman

Reply to this Message