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MS Office Forum / Outlook / Contacts / May 2006

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Contact inserts

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ab - 09 May 2006 07:53 GMT
When I want to insert a contact address in Word, I press the "Insert
Address" icon and get a choice of contact folders. On my home PC, having
made the folder I want as "Show this folder as email address book", there is
no problem - I only see the contact list I want.

At work, however, I get a whole list of Global address contacts which I
don't need - I have to scroll down to get to the Contacts lists which I have
created myself.

Is it possible to see only this list please as it's a bit annoying having to
scroll down unwanted folders each time I want to insert one addess.

TIA
Judy Gleeson MVP - Outlook - 09 May 2006 08:27 GMT
Yep - set it to not show names from the GAL.  This will also affect the
To... field so think twice about doing this.

Here's how:

In the toolbar click the address book icon (beside the white Contact Lookup
window) and then Tools | options | set which places Outlook looks to resolve
names and the order.  Maybe you should set Contacts first, then GAL.

Judy Gleeson  - MVP Outlook
Acorn Training and Consulting
Canberra, Australia
www.acorntraining.com.au
When you post in here, always include your version, SP level, and mode (if
applicable) of Outlook - you can find this information in Help | About. Also
include the type of mail account(s) you use and any other pertinent details.
Be sure to put a concise summary of your question in the subject line, and
the full details in the body of your post.

> When I want to insert a contact address in Word, I press the "Insert
> Address" icon and get a choice of contact folders. On my home PC, having
[quoted text clipped - 9 lines]
>
> TIA
ab - 09 May 2006 10:20 GMT
Thanks Judy, I will give this a try when I get to work later today.

> Yep - set it to not show names from the GAL.  This will also affect the
> To... field so think twice about doing this.
[quoted text clipped - 35 lines]
>>
>> TIA
Judy Gleeson, MVP Outlook - 09 May 2006 10:41 GMT
good luck  -  I'm around for the next 2 hours or so (it's evening here).

Signature

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

> Thanks Judy, I will give this a try when I get to work later today.
>
[quoted text clipped - 41 lines]
>>>
>>> TIA
 
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