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MS Office Forum / Outlook / Contacts / May 2006Delete USA in contacts as mailing addresses
When I print an envelope in Word using an address from Outlook Contacts, The default includes the words "United States of America". How can I delete that line and have the default end with the zip code? Thanks for any help. You failed to post your version information. To learn about ways to control how an Address is inserted into Word from Outlook, take a look here: http://www.slipstick.com/contacts/insword.htm http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901 More recent versions of Office (XP and 2003) are less predictable when it comes to inserting addresses. Modifying AddressLayout in Word 2002 will apply only to addresses inserted into a document, but not to Envelopes or Labels. The KB offers the following kludgy workaround: http://support.microsoft.com/default.aspx?scid=kb;en-us;292127 In Office 2003, the country field is no longer inserted by default with the Insert Address Function, so there is no need to remove the country/region field from the Contact Record or to create a customized AddressLayout. However, if you've made other customizations to AddressLayout, they will only be applied to a document, but not to Envelopes and Labels. To get these customizations also to apply to Envelopes and Labels, leave the Country/Region field blank. In Outlook XP and 2003, most users find that the country/region field is no longer populated by default in new Contacts as it was in earlier versions.  SignatureRuss Valentine [MVP-Outlook] > When I print an envelope in Word using an address from Outlook Contacts, > The > default includes the words "United States of America". How can I delete > that > line and have the default end with the zip code? Thanks for any help. I have Windows XP. The answer hleps except that I can't find the Brace characters mentioned in the support web site. > You failed to post your version information. To learn about ways to control > how an Address is inserted into Word from Outlook, take a look here: [quoted text clipped - 23 lines] > > that > > line and have the default end with the zip code? Thanks for any help. I assume you are looking on your keyboard? SignatureRuss Valentine [MVP-Outlook] >I have Windows XP. The answer hleps except that I can't find the Brace > characters mentioned in the support web site. [quoted text clipped - 33 lines] >> > that >> > line and have the default end with the zip code? Thanks for any help. The sarcasm didn't help however I did find it just above the enter button on my key board. It's not a character I've eve used before. Thank you. > I have Windows XP. The answer hleps except that I can't find the Brace > characters mentioned in the support web site. [quoted text clipped - 26 lines] > > > that > > > line and have the default end with the zip code? Thanks for any help. You misunderstood. It wasn't sarcasm. How could I tell where you were looking? I thought you might be trying to insert the bracket by trying to select a symbol from the toolbar. SignatureRuss Valentine [MVP-Outlook] > The sarcasm didn't help however I did find it just above the enter button > on [quoted text clipped - 42 lines] >> > > line and have the default end with the zip code? Thanks for any >> > > help. I followed all the steps under "To Create a New Format". When I click Insert and Auto Text the new format shows up under "Normal". Should it have it's own line rather than show up under "normal? When I attempt to print an envelope, the old format with Unites States still comes up. > You misunderstood. It wasn't sarcasm. How could I tell where you were > looking? I thought you might be trying to insert the bracket by trying to [quoted text clipped - 45 lines] > >> > > line and have the default end with the zip code? Thanks for any > >> > > help. You will need to provide at least some information. You still have not provided your Outlook version. Nor could we have any idea which of these solutions you are trying to use. State the steps you are using precisely and your question. SignatureRuss Valentine [MVP-Outlook] >I followed all the steps under "To Create a New Format". When I click >Insert [quoted text clipped - 60 lines] >> >> > > line and have the default end with the zip code? Thanks for any >> >> > > help. Sorry, I thought I had answered that with "Windows XP". The information under the help menu in About Outlook is Outlook 2002 (10.6516.6735) SP3 The directions I followed are from http://support.microsoft.com/kb/212345/EN-US They are: To Create a New Format To create a new address format, follow these steps: 1. in a new Word cucument, type the predefined address property names (in uppercase letters) in the format that you want to set up. For example, type the following {<PR_GIVEN_NAME>} etc. 2. Select this text. 3. On the Insert menu, point to Auto Text, and then click New. 4. For the name, type AddressLayout 5. Click OK. > You will need to provide at least some information. > You still have not provided your Outlook version. [quoted text clipped - 64 lines] > >> >> > > line and have the default end with the zip code? Thanks for any > >> >> > > help. If you've selected the text, then Insert > Autotext > New will present you with a dialog box in which you type the name of the entry (in this case that should be AddressLayout). SignatureRuss Valentine [MVP-Outlook] > Sorry, I thought I had answered that with "Windows XP". The information > under [quoted text clipped - 94 lines] >> >> >> > > any >> >> >> > > help. I finally got it to work-thanks for all your help. > If you've selected the text, then Insert > Autotext > New will present you > with a dialog box in which you type the name of the entry (in this case that [quoted text clipped - 97 lines] > >> >> >> > > any > >> >> >> > > help. Rather a pain, isn't it? SignatureRuss Valentine [MVP-Outlook] >I finally got it to work-thanks for all your help. > [quoted text clipped - 116 lines] >> >> >> >> > > any >> >> >> >> > > help. It can be but it is so nice when you can get it to do what you want. The hardest pert is articulating what you need.Again, thanks. > Rather a pain, isn't it? > >I finally got it to work-thanks for all your help. [quoted text clipped - 117 lines] > >> >> >> >> > > any > >> >> >> >> > > help. |
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