Exporting a distribution list

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Bill Hunt - 17 May 2006 00:03 GMT

How do I export and import a distribution list? I have several I want to
export from my desktop and import to my laptop?

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Regards,
Bill Hunt.

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Russ Valentine [MVP-Outlook] - 17 May 2006 01:50 GMT

You can't. DL's are among the many things that exporting and importing
destroys. You should never use exporting and importing to transfer Outlook
data. You're using the same program, right?. You have to need to export or
import. Just copy the data file the DL's are in and open that file in the
other installation.

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Russ Valentine
[MVP-Outlook]

> How do I export and import a distribution list? I have several I want to
> export from my desktop and import to my laptop?

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Bill Hunt - 17 May 2006 05:07 GMT

Thanks, Russ, but I don't want all the contacts on my desktop - just those on
the distribultion lists. I would also like to give one of the distribution
lists to a colleague who neds it. Seemed that export/import was the way to
go. If it isn't, why is it available? And why does it wotk for individual
contacts but not a distribution list?

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Regards,
Bill Hunt.

> You can't. DL's are among the many things that exporting and importing
> destroys. You should never use exporting and importing to transfer Outlook
[quoted text clipped - 3 lines]
> > How do I export and import a distribution list? I have several I want to
> > export from my desktop and import to my laptop?

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Russ Valentine [MVP-Outlook] - 17 May 2006 10:12 GMT

I cannot answer why Outlook's import and export function doesn't work.
But it doesn't.
If you don't want to transfer the rest of your data, then just put these
DL's into their own PST file and copy it.

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Russ Valentine
[MVP-Outlook]

> Thanks, Russ, but I don't want all the contacts on my desktop - just those
> on
[quoted text clipped - 15 lines]
>> > to
>> > export from my desktop and import to my laptop?

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Brian Tillman - 17 May 2006 15:03 GMT

> Thanks, Russ, but I don't want all the contacts on my desktop - just
> those on the distribultion lists.

Copy the original PST (with Outlook closed) and in on the destination
machine, open the PST with File>Open>Outlook Data File. Open that PST's
Contacts folder, select the DLs you with to transfer (click and CTRL-click),
then click Edit>Copy to Folder, specifying the Calendar folder in the main
PST. When the copy completes, close the added PST with right-click>Close.

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Brian Tillman

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