G'day Woody

having trouble with your description of what's happening.  Firstly,
Categories are not sortable so have another go at explaining what is
happening - in the meantime I have had a guess at what may be causing your
problem.

If a Contact is Categorised into more than 1 Category and you Group By
Category, it will show that Contact in each Category group (as if there were
multiple copies of that Contact).

Try using the Group By Box and manipulate the data manually to get you what
you want. (on advanced toolbar).

In 2003 if you want to both sort by a column (not Category) and then group
by Category, you need to do so in that order.  That means Sort the column by
clicking its header, then dragging the Category field into the Group By box
manually. It's a 2003 quirk.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!