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MS Office Forum / Outlook / Contacts / June 2006

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To: field issues!

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Seawolf - 05 Jun 2006 14:52 GMT
My company set up the global address list as first name, last name.  There
are multiple people w/ same name and I send to wrong person sometimes.  Is
there anyway to change it so I can enter their last name in the To: field and
have the email addy pop up?   Thanks C!
Sue Mosher [MVP-Outlook] - 05 Jun 2006 15:21 GMT
Consider creating a distribution list with one member -- the person you want to send to when you type that particular text.

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Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> My company set up the global address list as first name, last name.  There
> are multiple people w/ same name and I send to wrong person sometimes.  Is
> there anyway to change it so I can enter their last name in the To: field and
> have the email addy pop up?   Thanks C!
Seawolf - 05 Jun 2006 15:44 GMT
But there quite a few people with the same name.  What I am really looking
for is a way to change it to being able to enter the last name in the TO:
field and have it find the address.  Is that possible?

> Consider creating a distribution list with one member -- the person you want to send to when you type that particular text.
>
> > My company set up the global address list as first name, last name.  There
> > are multiple people w/ same name and I send to wrong person sometimes.  Is
> > there anyway to change it so I can enter their last name in the To: field and
> > have the email addy pop up?   Thanks C!
Sue Mosher [MVP-Outlook] - 05 Jun 2006 16:21 GMT
If you enter only the last name, Outlook will either give you a list of people with that name that you've used before or, when you send the message, give you a list of every match in the first address list that it checks. It cannot guarantee to give you the same name every time. That's why I suggested that you create a distribution list -- give it a ***unique*** name, so it's never confused with anyone else.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> But there quite a few people with the same name.  What I am really looking
> for is a way to change it to being able to enter the last name in the TO:
[quoted text clipped - 6 lines]
>> > there anyway to change it so I can enter their last name in the To: field and
>> > have the email addy pop up?   Thanks C!
 
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