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MS Office Forum / Outlook / Contacts / June 2006Outlook 2003 address book is sorted incorrectly.
My outlook address book has most of my 300 contacts sorted by FirstName LastName. However there are about 30 contact that are sorted by LastName, FirstName. If I change the properties of the address book to file as Lastname, Firstname then everything is sorted correctly but I don't like it that way. I have verified that the first names and last names are in the appropriat fields by eporting the addressbook toa csv file and opening in excell. Any ideas? I'm confused. So what is your question? State more clearly how you want the Outlook Address Book to sort. The choices appear fairly obvious. Exporting to another file format tells you nothing. Examine the data directly in Outlook if you want to see how name elements are parsed.  SignatureRuss Valentine [MVP-Outlook] > My outlook address book has most of my 300 contacts sorted by FirstName > LastName. However there are about 30 contact that are sorted by LastName, [quoted text clipped - 6 lines] > > Any ideas? I'm confused. I would like my contacts sorted by there first name. The problem is no matter what I do there are approx 30 contacts out of the 300 that will not sort by first name. I have played with the sorting order under Tools/Email Accounts/View or change directories or address books and changing the properities of the address book from First Last to Last, First. When in the Last, First mode all the contacts are sorted correctly but I don't like it that way. When I change it back to First Last then I still have approx 30 contacts that are sorted by Last, First. > So what is your question? State more clearly how you want the Outlook > Address Book to sort. The choices appear fairly obvious. Exporting to [quoted text clipped - 10 lines] > > > > Any ideas? I'm confused. As I said, examine the Contacts who do not sort correctly and parse their name elements correctly. SignatureRuss Valentine [MVP-Outlook] >I would like my contacts sorted by there first name. The problem is no > matter what I do there are approx 30 contacts out of the 300 that will not [quoted text clipped - 26 lines] >> > >> > Any ideas? I'm confused. I don't know exactly what you mean by "parse their name elements correctly" but I have verified in Outlook that their first name and last name are in the appropriate fields. > As I said, examine the Contacts who do not sort correctly and parse their > name elements correctly. [quoted text clipped - 28 lines] > >> > > >> > Any ideas? I'm confused. I mean open the Full Name dialog box, retype their names in the appropriate fields, save the Contact, and see if it sorts correctly after that. SignatureRuss Valentine [MVP-Outlook] >I don't know exactly what you mean by "parse their name elements correctly" > but I have verified in Outlook that their first name and last name are in [quoted text clipped - 41 lines] >> >> > >> >> > Any ideas? I'm confused. This is definitely getting weird. I have confirmed that the first Name is in the first name field and last name is in the last name field by opening the contact in outlook and select the "Full Name" box. I opened one of the contacts that was being displayed incorrectly in outlook and used the "File As" drop down selection to change it from Last, First to First Last and saved the change. I then reopened the adress book and the contact was sorted properly by First Last. I then reopened the contact in Outlook and changed the "File As" drop down back to the default Last, First and saved the contact. I opened up the address book again and it was still sorted properly First Last just like I wanted. So I did this with the other 30 contact that were not sorted properely and everything was perfect. I then noticed that one of the contacts phone number changed so I opened up the contact changed the phone number and saved the change and then it reverted back to being sorted in the address book Last, First. So I had to do the File As routine to get it to sort properly again. I have no idea what the problem is and why it only affects only these 30 contacts. The only idea I may have is that I have a windows Mobile 2005 Pocket PC phone that syncs directly with our exchange server. I know I have entered some of these contacts in the mobile outlook application on the phone but definitely not all of them. > I mean open the Full Name dialog box, retype their names in the appropriate > fields, save the Contact, and see if it sorts correctly after that. [quoted text clipped - 43 lines] > >> >> > > >> >> > Any ideas? I'm confused. |
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