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MS Office Forum / Outlook / Contacts / June 2006Supressing e-mail addresses in a distribution list
Hi All, I have a couple of distriibution lists which are sitting in a public folder (Environment: Exchange 2003 & Outlook 2003). Is there a way I can stop the distribution lists getting expanded with its e-mail addresses when an e-mail is sent out. Just want to suppress recipients seeing the entire list of e-mail addresses in the distribution list - just want the name of the distribution list appear at the recipient's end. Thanks for your help. P DL's are always expanded. Hide them by using the BCC field.  SignatureRuss Valentine [MVP-Outlook] > Hi All, > [quoted text clipped - 10 lines] > > P Hi Russ, The problem is when you use BCC field, then the indication that the mail is sent to a group (list) rather than a (one) person is lost. If the name of the mailing list (or something of that nature) appears on To: field then the recipeints know that the particular mail has been sent to a group of people and not only to him/her. TA. P > DL's are always expanded. Hide them by using the BCC field. > > Hi All, [quoted text clipped - 11 lines] > > > > P You said you wanted to hide the recipient list, not the fact that the message was sent to a group. For that, you would use a mail merge to electronic mail. SignatureRuss Valentine [MVP-Outlook] > Hi Russ, > [quoted text clipped - 27 lines] >> > >> > P Could you please tell me a bit more about mail merge - you are not talking about ail merge in MS word, are you? All what I want is when I compose a simple e-mail in Outlook and select a distribution list (in the To: field), the recipients can see that it has been sent to a group (distribution list) while not cluterring the To: filed with lines and lines of e-mail addresses in the distribution list. As I mentioned before we are in a Exchange 2003 envirnment. Thanks heap. P > You said you wanted to hide the recipient list, not the fact that the > message was sent to a group. [quoted text clipped - 30 lines] > >> > > >> > P Moving target. Make up your mind. You can't do that with Outlook unless you create a dummy Contact with the name of the group to put in the To: field, then put the DL itself in the BCC field. SignatureRuss Valentine [MVP-Outlook] > Could you please tell me a bit more about mail merge - you are not talking > about ail merge in MS word, are you? [quoted text clipped - 53 lines] >> >> > >> >> > P Russ, No offence but this is what I wanted - I was not changing what I wanted. I am a sys admin and go and tell a user that he has to enter a dummy address in the To: foeld and the real address in the BCC feld just sent e mailinm list to a DL so that receiepnst To: field will not get cluttered with 1001 lines? How user friendluy or intuitive is that? I am sure you hae seen DL maintained in mailing lisst where you do not have to do such things. Straight and clean. If Outlook DL can not do it, it another dumb things which Oulook develpers haven't thought about. Surely I can not be the only person inquiring about this and also a sensible user friendly way to do it eithout asking end users to somehwat dumb . P > Moving target. Make up your mind. > You can't do that with Outlook unless you create a dummy Contact with the [quoted text clipped - 57 lines] > >> >> > > >> >> > P Such DLs are maintained on the server. They are not a client feature. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > I am sure you hae seen DL maintained in mailing lisst where you do not have > to do such things. Straight and clean. If Outlook DL can not do it, it > another dumb things which Oulook develpers haven't thought about. |
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