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MS Office Forum / Outlook / Contacts / June 2006Searching customized Referrals database fields
I have added fields to my referrals database. For example, after "Full Name" I created "specializes in". I have filled that in with things like "aviation law" or "real estate". When I click on find and try to Look For all lawyers who do "real estate" my search will only list a handful of all the contacts that I've listed do real estate. Why? Is your "referrals database" an Outlook contacts folder?  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have added fields to my referrals database. For example, after "Full Name" > I created "specializes in". I have filled that in with things like "aviation > law" or "real estate". When I click on find and try to Look For all lawyers > who do "real estate" my search will only list a handful of all the contacts > that I've listed do real estate. Why? It was created in the "Contacts" section. > Is your "referrals database" an Outlook contacts folder? > [quoted text clipped - 3 lines] > > who do "real estate" my search will only list a handful of all the contacts > > that I've listed do real estate. Why? I'm not sure that answers my question, because Outlook doesn't have "sections" per se. Let me ask the question a different way: -- Is this "database" an Outlook folder? -- If so, is it a folder containing contacts? -- If so, please tell us exactly how you created the fields. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > It was created in the "Contacts" section. > [quoted text clipped - 5 lines] >> > who do "real estate" my search will only list a handful of all the contacts >> > that I've listed do real estate. Why? Sorry Sue - I'm a little new at this posting thing. To answer your questions: > -- Is this "database" an Outlook folder? Yes. > -- If so, is it a folder containing contacts? Yes. > -- If so, please tell us exactly how you created the fields. We right-clicked on the field headings, chose "field chooser", selected "user-defined fields". The problem is that after creating these fields, it doesn't appear as though they are searchable. If I search for "real estate" it only lists 3 of 7 entries or something like that. The procedure you followed is the correct one for creating field definitions in the folder (and that is the prerequisite for being able to search them.) How are you setting up the search? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Sorry Sue - I'm a little new at this posting thing. To answer your questions: > [quoted text clipped - 9 lines] > they are searchable. If I search for "real estate" it only lists 3 of 7 > entries or something like that. |
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