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MS Office Forum / Outlook / Contacts / June 2006sync Contacts list and "Address Book" list
I imported several contacts from my MS Office in my work PC to MS Office in my home PC. All the new contacts are now in my home PC; however when I use my Address Book a large majority are not listed. How can I sync to get all my contacts into my address book? When correctly imported, all Contacts with electronic addresses will appear in the Address Book view. Time to provide at least some information: tell us your Outlook version, how, and why you imported. Importing is never a good choice for transferring Outlook data.  SignatureRuss Valentine [MVP-Outlook] >I imported several contacts from my MS Office in my work PC to MS Office in > my home PC. All the new contacts are now in my home PC; however when I > use > my Address Book a large majority are not listed. How can I sync to get > all > my contacts into my address book? At work I have Outlook 2003 at home Outlook 2002. I exported and imported as an Excel file. All files are now in my Contacts list at home but when I start to send an email a majority of my Contacts are not in my Address Book. I hope to do some work from home. Doug > When correctly imported, all Contacts with electronic addresses will appear > in the Address Book view. [quoted text clipped - 7 lines] > > all > > my contacts into my address book? Bad idea. You always lose data when you export and import, and even more when you do so via a different file format. I suspect you corrupted your email addresses, or at least rendered them irresolvable so they cannot appear in the Outlook Address Book. Open one of the Contacts you imported but that does not appear in the address book. Examine the email address. See if it is resolved. If it is, then resave this Contact and see if it then appears in your address book. SignatureRuss Valentine [MVP-Outlook] > At work I have Outlook 2003 at home Outlook 2002. I exported and imported > as [quoted text clipped - 18 lines] >> > all >> > my contacts into my address book? What is your recommended method of transfering Contact file data so the Address Book would recognize the info? If I do export/import what file format is best? Couldn't I delete all my contacts then update my files by tranfering data or using a better file format? Doug > Bad idea. You always lose data when you export and import, and even more > when you do so via a different file format. I suspect you corrupted your [quoted text clipped - 25 lines] > >> > all > >> > my contacts into my address book? Never change file formats. Never import and export. Just create an Outlook Data File (PST file). In your case use "Outlook 97-2002" format since you need to be compatible with earlier versions. Copy your Contacts into that file. Open that file in the other installation and copy your Contacts from it. Did you try what I asked you to? We still need to see where the problem is. You may still be able to repair the damage. SignatureRuss Valentine [MVP-Outlook] > What is your recommended method of transfering Contact file data so the > Address Book would recognize the info? If I do export/import what file [quoted text clipped - 37 lines] >> >> > all >> >> > my contacts into my address book? What I'm discovering is during the import/export process the email data did not import correctly. Names and phone numbers were imported but not email addresses. Naturally when addressing an email only the contacts with email address are available. Some contacts already had email address prior to my latest update attempt, those address are all that are now available. The import/export process is easy, I'm not sure how to copy and move PST files from a PC with Outlook 2003 to any PC much less one with an older format ie Outlook 2002. Doug > Never change file formats. Never import and export. Just create an Outlook > Data File (PST file). In your case use "Outlook 97-2002" format since you [quoted text clipped - 45 lines] > >> >> > all > >> >> > my contacts into my address book? Copying and moving PST files is much easier than importing and exporting data and leaves you much less chance for errors like the ones you made this time. I just told you how to do it. If there is something you do not understand, post your question. SignatureRuss Valentine [MVP-Outlook] > What I'm discovering is during the import/export process the email data > did [quoted text clipped - 72 lines] >> >> >> > all >> >> >> > my contacts into my address book? You assume I have more PC savy than I do. I can create a file on the flopy disc that I'll take from one PC to the next. However, I have not idea where to find PST files or how to instruct those files to be save in a "Outlook 97-2002" format. Once saved on the flopy I have no idea how where to find or put the file in the destination PC. Doug > Copying and moving PST files is much easier than importing and exporting > data and leaves you much less chance for errors like the ones you made this [quoted text clipped - 76 lines] > >> >> >> > all > >> >> >> > my contacts into my address book? To create a PST file in Outlook: File > New > Outlook Data File. So you have no idea how to copy files using Windows Explorer? How did you copy your backup file? SignatureRuss Valentine [MVP-Outlook] > You assume I have more PC savy than I do. I can create a file on the > flopy [quoted text clipped - 11 lines] >> time. I just told you how to do it. If there is something you do not >> understand, post your question. Thanks for your time and attention Russ, I discovered the steps at the MS Support web site: http://support.microsoft.com/default.aspx?scid=kb;EN-US;287070 . It is very similar to the import/export process but as .pst files. Doug > To create a PST file in Outlook: File > New > Outlook Data File. > So you have no idea how to copy files using Windows Explorer? How did you [quoted text clipped - 14 lines] > >> time. I just told you how to do it. If there is something you do not > >> understand, post your question. Use the only the portion that tells you how to copy and transfer the PST file. Do not use the import/export portion. SignatureRuss Valentine [MVP-Outlook] > Thanks for your time and attention Russ, I discovered the steps at the MS > Support web site: [quoted text clipped - 24 lines] >> >> time. I just told you how to do it. If there is something you do not >> >> understand, post your question. |
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