Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Outlook / Contacts / October 2003

Tip: Looking for answers? Try searching our database.

Annoying Name Format in Select Members

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
Kevin Underriner - 21 Oct 2003 22:20 GMT
Hello,

In Outlook 2002, the Select Members window presents contact names in a
scroll list in a First Name Last Name format.  (The Select Members window
can most easily be seen by creating a distribution list and clicking the
"Select Members..." button).  When the names are in this First Last format,
you are unable to use the text entry box labelled "Type Name or ..." by
typing in the first few characters of a contact's last name.  This is most
annoying.

I have exhausted all of the obvious places where you have some control over
how names are presented.  None of these have made a difference.

I have noticed one other item of interest.  If you look at the field titled
Distribution List Name (look under All Fields, All Distribution List Fields)
for a contact you will find an automatically generated version of the
contact name which is in the First Last format.  If you modify this to be
"Last, First" and Save/Close the contact and go back to see the name again
you will find that your change is discarded and it is back to "First Last".

It appears as if Outlook is automatically generating the way a name should
be used in the Select Members window as well as in other places.  Can this
be changed?

I would like the names to appear in the Select Members window as "Last,
First" so that I can type in the first few characters of a contact's last
name with desirable results.

Thanks in advance,

Kevin.
Jocelyn Fiorello [MVP - Outlook] - 22 Oct 2003 06:35 GMT
If you go into the Address Book (not the Contacts folder), are the names
also listed there as First Last, or are they listed Last First?

Signature

Jocelyn Fiorello
MVP - Outlook

*** Replies sent to my e-mail address will probably not be answered --
please reply only to the newsgroup to preserve the message thread. ***

> Hello,
>
[quoted text clipped - 29 lines]
>
> Kevin.
Kevin Underriner - 22 Oct 2003 12:27 GMT
Yes, names in the Address book are "First Last".  I have only one address
book which is an "Outlook Address Book".  This address book has three
contact lists contained therein.

This format (First Last) appears to be independent of the settings for
Contacts in Tools/Options/Contact Options.  I have played with these
settings repeatedly with no effect on the Address Book listings nor on the
Select Members listings.

Kevin.

> If you go into the Address Book (not the Contacts folder), are the names
> also listed there as First Last, or are they listed Last First?
[quoted text clipped - 32 lines]
> >
> > Kevin.
Kevin Underriner - 22 Oct 2003 15:08 GMT
Thank you Jocelyn for the information that helped me find a solution.  I
hadn't thought this through enough to realize that Address Book ordering
settings would apply to other ordering forms.  By searching for "Address
Book Name Order" on Microsoft's support site I found this article
http://support.microsoft.com/default.aspx?scid=kb;en-us;298766&Product=ol2002.
This shows how to reorder the names by selecting the order desired in the
Tools/Email Accounts/View or Change directories...

Kevin.

> Yes, names in the Address book are "First Last".  I have only one address
> book which is an "Outlook Address Book".  This address book has three
[quoted text clipped - 43 lines]
> > >
> > > Kevin.
Jocelyn Fiorello [MVP - Outlook] - 23 Oct 2003 04:28 GMT
Glad you got it working  :-)

Signature

Jocelyn Fiorello
MVP - Outlook

*** Replies sent to my e-mail address will probably not be answered --
please reply only to the newsgroup to preserve the message thread. ***

> Thank you Jocelyn for the information that helped me find a solution.
> I hadn't thought this through enough to realize that Address Book
> ordering settings would apply to other ordering forms.  By searching
> for "Address Book Name Order" on Microsoft's support site I found
> this article

http://support.microsoft.com/default.aspx?scid=kb;en-us;298766&Product=ol2002.
> This shows how to reorder the names by selecting the order desired in
> the Tools/Email Accounts/View or Change directories...
[quoted text clipped - 57 lines]
>>>>
>>>> Kevin.
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2009 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.