How to send email to multiple categories?

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RDeer - 14 Jun 2006 19:05 GMT

Have hundreds of contacts in contact list with multiple categories. Some
people are in several of the categories. Would like to send email to
multiple categories without sending duplicate emails to those certain people.
I know how to send an email to ONE category only, but not to several at a
time.

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Sue Mosher [MVP-Outlook] - 14 Jun 2006 19:14 GMT

Filter the view and in the Categories box, type Cat1 OR Cat2 OR Cat3 to selecte members from multiple categories. You can then select all the filtered contacts, and choose Actions | New Message or, better, Tools | Mail Merge.

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Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
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> Have hundreds of contacts in contact list with multiple categories. Some
> people are in several of the categories. Would like to send email to
> multiple categories without sending duplicate emails to those certain people.
> I know how to send an email to ONE category only, but not to several at a
> time.

Reply to this Message

RDeer - 14 Jun 2006 20:27 GMT

Thanks, so much. And can you get only those contacts that have email
addresses, so you don't have to manually delete them from Address box?
Possible to put them in BCC box, or do you just have to copy & paste? And,
do you know if there is a limit to how many addresses you can send at one
time? Really appreciate your help! This has been driving me crazy for
months!!!

> Filter the view and in the Categories box, type Cat1 OR Cat2 OR Cat3 to selecte members from multiple categories. You can then select all the filtered contacts, and choose Actions | New Message or, better, Tools | Mail Merge.
>
[quoted text clipped - 3 lines]
> > I know how to send an email to ONE category only, but not to several at a
> > time.

Reply to this Message

Sue Mosher [MVP-Outlook] - 14 Jun 2006 20:36 GMT

> Thanks, so much. And can you get only those contacts that have email
> addresses, so you don't have to manually delete them from Address box?

You should be able to filter for nonblank addresses.

> Possible to put them in BCC box, or do you just have to copy & paste?

No.

> do you know if there is a limit to how many addresses you can send at one
> time?

Ask your mail provider. It's their limit that matters.

>> Filter the view and in the Categories box, type Cat1 OR Cat2 OR Cat3 to selecte members from multiple categories. You can then select all the filtered contacts, and choose Actions | New Message or, better, Tools | Mail Merge.
>>
[quoted text clipped - 3 lines]
>> > I know how to send an email to ONE category only, but not to several at a
>> > time.

Reply to this Message