How to view Mail address list sorted by "last, first name"?

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Viceversa - 25 Jun 2006 11:49 GMT

I am using Outlook as my e-mail manager for the first time. How can I get the
"last, first name" list style when I view my Mail address books ?

In "Contacts, Tools, e-mail accounts" I select "Show names by File As
(Smith, John)", but from the "Mail" window the directory is still sorted by
first, last name !

Thank you so much, anyone who will help.

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Russ Valentine [MVP-Outlook] - 25 Jun 2006 12:49 GMT

Method depends on you version, which you should always post.
For most, you'd do so here:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
Be sure to restart Outlook.

Signature

Russ Valentine
[MVP-Outlook]

>I am using Outlook as my e-mail manager for the first time. How can I get
>the
[quoted text clipped - 6 lines]
>
> Thank you so much, anyone who will help.

Reply to this Message

Viceversa - 25 Jun 2006 15:24 GMT

MVP, thank you so much for the comment. I am using Outlook 2003 SP2.

I had already tried the procedure you suggest. When I go to Tools-E-mail
accounts it shows me that I have chosen to sort by Last,First name. I
re-start the program but when I use mail it still presents me the address
list sorted by First,Last name. Do you have any further suggestions ?

> Method depends on you version, which you should always post.
> For most, you'd do so here:
[quoted text clipped - 12 lines]
> >
> > Thank you so much, anyone who will help.

Reply to this Message

Russ Valentine [MVP-Outlook] - 25 Jun 2006 17:36 GMT

No other suggestions needed. What I posted works if you do it correctly.
Obviously, your File As... field must be in Last, First order for this to
work.

Signature

Russ Valentine
[MVP-Outlook]

> MVP, thank you so much for the comment. I am using Outlook 2003 SP2.
>
[quoted text clipped - 21 lines]
>> >
>> > Thank you so much, anyone who will help.

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Viceversa - 25 Jun 2006 18:05 GMT

Tks again MVP. All my Contact entries are selected File As: Last, Fist order.
If I launch a new message from Contacts then the "To" box shows the address
labelled in that way, which is fine.

But If I launch a new message in "Mail" and then use "To" it gives me the
whole list of contacts as First, Last, which is what exactly what I don't
want.

Neal (Viceversa)

> No other suggestions needed. What I posted works if you do it correctly.
> Obviously, your File As... field must be in Last, First order for this to
[quoted text clipped - 24 lines]
> >> >
> >> > Thank you so much, anyone who will help.

Reply to this Message

Russ Valentine [MVP-Outlook] - 25 Jun 2006 20:54 GMT

You'll need to clarify your post.
The To: box in a new message window launches the Outlook Address Book.
There is no To: box in the Contacts Folder.
Clarify which view sorts which way.
The instructions I posted will sort the Outlook Address Book by the File
As... field: guaranteed.

Signature

Russ Valentine
[MVP-Outlook]

> Tks again MVP. All my Contact entries are selected File As: Last, Fist
> order.
[quoted text clipped - 40 lines]
>> >> >
>> >> > Thank you so much, anyone who will help.

Reply to this Message

Viceversa - 25 Jun 2006 23:54 GMT

Russ, your directions were:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there. Be sure
to restart Outlook.

I did this... no luck.

You replied: "Obviously, your File As... field must be in Last, First order
for this to
work."

I checked this possibility, and confirmed that all my Contact entries are
written
"John Doe", and then selected "File As: Doe, John".

Still no luck.

You comment that there is no "To" box in Contacts. I am aware of that. But
there is a "To" entry field box once a message is created from the Contacts
window. Such a message can be created by highlighting or opening any contact
and then touching the >New Message to Contact button. In such a message the
address comes up the way I want it: with the adressee listed Last, First
name.

Does this clarify my post ?

Tks ! Neal (viceversa)

> You'll need to clarify your post.
> The To: box in a new message window launches the Outlook Address Book.
[quoted text clipped - 46 lines]
> >> >> >
> >> >> > Thank you so much, anyone who will help.

Reply to this Message

Russ Valentine [MVP-Outlook] - 26 Jun 2006 02:38 GMT

Hardly.
New Message to Contact does not bring up an address list at all. It only
inserts an address into the To: field. The format of that address is of no
consequence.
What, exactly, is your question?

Signature

Russ Valentine
[MVP-Outlook]

> Russ, your directions were:
> Tools > E-mail accounts > View or change existing directories or address
[quoted text clipped - 87 lines]
>> >> >> >
>> >> >> > Thank you so much, anyone who will help.

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