Group Contacts

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Michael Denholm - 02 Jul 2006 20:08 GMT

I have noticed that when you add a new contact in Outlook, there doesn't
appear to be the option at the bottom of the window to add your new contact
to a group, such as family, business, VIP etc.

In the main contacts window, there is a link to Add New Group. I clicked
this, added a new group, called it Family, and then I got lost.

I have a contact I'd like to add to this group but I don't know how to go
about it.

Can anyone help me please?

Many thanks

Michael Denholm

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Russ Valentine [MVP-Outlook] - 02 Jul 2006 21:05 GMT

Your use of the term "group" has no meaning in Outlook. There are many ways
you can group Contacts.
Categories
Separate Contact folders
Distribution Lists
You know what you want to do. We don't. Read about these options in Help
files and online and see which best suits your needs.

Signature

Russ Valentine
[MVP-Outlook]

>I have noticed that when you add a new contact in Outlook, there doesn't
> appear to be the option at the bottom of the window to add your new
[quoted text clipped - 12 lines]
>
> Michael Denholm

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Michael Denholm - 02 Jul 2006 21:37 GMT

Ok :)

I have searched online and in outlook help but still not found what I'm
looking for.

To narrow it down....

What is the purpose of the "Add New Group" link when you are viewing your
contacts?

I added a new group and named it family. What do you do with it once you
have created it? :) I haven't seen any options anywhere in Outlook where I
would use it. lol

Thank you

> Your use of the term "group" has no meaning in Outlook. There are many ways
> you can group Contacts.
[quoted text clipped - 20 lines]
> >
> > Michael Denholm

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Russ Valentine [MVP-Outlook] - 02 Jul 2006 22:41 GMT

There is no "Add New Group" option in any current version of Outlook. As I
recall, there used to be an option like that in the Address Book view of
outdated versions, but no one should ever have used it since the Address
Book view was never intended for adding or editing data. That is only done
in Contact Folders.
You need to clarify your post by stating your version and where you are
seeing this option. That option in the Address Book View was never intended
to be used and would never have been seen unless you'd wandered far down the
wrong path. I suspect you have been deeply confused by your assumption that
Outlook has an address book. It doesn't. It only has Contact Folders.
You also need to answer the rest of my question: what you are trying to
accomplish.

Signature

Russ Valentine
[MVP-Outlook]

> Ok :)
>
[quoted text clipped - 40 lines]
>> >
>> > Michael Denholm

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Michael Denholm - 03 Jul 2006 03:39 GMT

There is an "Add New Group" option when you click the Contacts button on the
main page as shown highlighted in the following screenshot.

http://www.streams.pwp.blueyonder.co.uk/contacts.jpg

I downloaded Office 12 Beta 2 yesterday and this is what I'm using. :)

What I'm trying to accomplish is to be able to sort contacts into various
categories so that you can search for them using filters, such as all Tarot
contacts, all Business contacts, Family contacts etc

Michael

> There is no "Add New Group" option in any current version of Outlook. As I
> recall, there used to be an option like that in the Address Book view of
[quoted text clipped - 52 lines]
> >> >
> >> > Michael Denholm

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Russ Valentine [MVP-Outlook] - 03 Jul 2006 10:14 GMT

Now you tell me. I haven't looked at that beta yet.
Nothing has changed however.
I have already told you the ways you can group contacts. Which of those ways
that menu invokes I'll figure out when I try it.

Signature

Russ Valentine
[MVP-Outlook]

> There is an "Add New Group" option when you click the Contacts button on
> the
[quoted text clipped - 78 lines]
>> >> >
>> >> > Michael Denholm

Reply to this Message

Russ Valentine [MVP-Outlook] - 03 Jul 2006 22:30 GMT

"Add New Group" is simply a new feature for customizing the Navigation Pane
of the Contacts Display.
You still "group" Contacts in one of three ways:
Separate Contact Folders
Categories
Distribution Lists (for email distribution lists, but not recommended. DL's
are still not a reliable feature).

"Add New Group" simply allows you to group similar Contact Folders you
create under one heading in the Nav Pane.

Signature

Russ Valentine
[MVP-Outlook]

> There is an "Add New Group" option when you click the Contacts button on
> the
[quoted text clipped - 78 lines]
>> >> >
>> >> > Michael Denholm

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