 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / Contacts / July 2006I get partial search results???
When I search for family names like "Smith", I only get some of the contacts. I have about 25 contacts with the same last name, but only 10 will appear... What is going on, how do I make it easier to send a group e-mail to family? Thanks, Bebe... Outlook 2003 Sorry, but you've posted no information that would permit us to tell what is going on. We aren't watching you and we can't read your mind. Post what you are doing and what happens in clear, complete detail.  SignatureRuss Valentine [MVP-Outlook] > When I search for family names like "Smith", I only get some of the > contacts. [quoted text clipped - 4 lines] > > Thanks, Bebe... Outlook 2003 Hey Russ, I thought it was clear, my mistake. When I go into the Address Book, I search for keywords by using the "Find" function. The search results only bring up partial results. My example was the name "Smith", I'll get Bill Smith, Mary Smith, but I won't get Bob Smith or Joe Smith. For what ever reason some are missed, the contacts are listed the same way so I am confused as to why I get a partial listing. I want to be able to send an e-mail to all of the "Smith's" in my contacts but it seems I can only do this manually by clicking one at a time... WHY WOULD SOME CONTACT NOT SHOW IN THE SEARCH??? Did that make more sense??? I am not sure how to explain this any better. Thanks.... I don't understand why you would use the Address Book view for searching. Outlook doesn't even have an address book. Searching is done in Contacts Folders. That's where all your data resides. SignatureRuss Valentine [MVP-Outlook] > Hey Russ, > [quoted text clipped - 11 lines] > Did that make more sense??? I am not sure how to explain this any better. > Thanks.... Russ, It seems that you have a firmer understanding of the program than I do, You also seem reluctant to answer the basic question at hand. I may be doing it wrong but my search results are still partial results, this indicates a problem. I want to be able to send one e-mail to all of the "Smith's" in my contacts, How do I do this??? Outlook does have an AddressBook, listed under Tools then AddressBook. I use the Address Book because I can search and send a bulk e-mail to the names within the results, when I use Contacts I can't seem to understand how to send an e-mail with the searched names. If you know a better way to get to my goal, I would love to hear it. I will do it any way that works... Bebe... > Outlook does have an AddressBook, listed under Tools then AddressBook. Actually, it's not a "real" address book. It's just a view of those of your Contacts folders that have been enabled as address books. It contains no data on its own. > I use the Address Book because I can search and send a bulk e-mail to > the names within the results, when I use Contacts I can't seem to > understand how to send an e-mail with the searched names. One way is after locating the names in Contacts, selecting them all and clicking Action>New Message to Contact. SignatureBrian Tillman Hello Brian, I understand now, seems odd to be a faux address book... I just tried it your way and it seems to work like a charm!!! This is how I will do it from now on... Thank You... Bebe... I suspect if you did your search of the actual data source (i.e., your Contacts Folders) you'd be fine. The Address Book view was never intended for that purpose and is not reliable. SignatureRuss Valentine [MVP-Outlook] > Russ, > It seems that you have a firmer understanding of the program than I do, [quoted text clipped - 16 lines] > > Bebe... Hi Russ, Thanks for the help, Try to keep in mind most people like myelf are not experts, I'm a novice looking for help. Brian Tillman explained this in a clear way and put me on the right path. For a novice like me, the Address Book seemed logical, even more so because it has a search feature. I see no warning that indicates the built in Address Book is a gimp feature. But now I know it's a bad feature that should not be used. I am now using the Contacts Search, then selecting them all and clicking Action>New Message to Contact. If this is the best way to do a search for contacts, then that is how I'll do it. Thanks... > I suspect if you did your search of the actual data source (i.e., your > Contacts Folders) you'd be fine. The Address Book view was never intended [quoted text clipped - 19 lines] > > > > Bebe... It was only after your third post that it became clear what you were asking and where your confusion was arising from. It is much easier to answer questions once they are made clear. SignatureRuss Valentine [MVP-Outlook] > Hi Russ, > Thanks for the help, [quoted text clipped - 44 lines] >> > >> > Bebe... > I see no warning that > indicates the built in Address Book is a gimp feature. What the address book does is provide a way for Outlook to resolve names from your Contacts folder into their corresponding addresses. So it does have a purpose, just not the one for which you were trying to use it. SignatureBrian Tillman |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2009 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.