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MS Office Forum / Outlook / Contacts / July 2006How do I sort distribution lists in contacts in outlook
My distribution lists show up before the alpha sorting of my contacts, but they are not in any particular order that I can see. I want to sort them alphabetically also. Is there a way? > My distribution lists show up before the alpha sorting of my > contacts, but they are not in any particular order that I can see. I > want to sort them alphabetically also. Is there a way? Are you sure its first character is not a space?  SignatureBrian Tillman Yes, I'm sure. I created, for example, distribution lists titled: Logicalis Invoice Intercall Third Floor IT and that is how they are sorted. I did not create them in that order and they are not aphabetical, so I am stumped! > > My distribution lists show up before the alpha sorting of my > > contacts, but they are not in any particular order that I can see. I > > want to sort them alphabetically also. Is there a way? > > Are you sure its first character is not a space? > Yes, I'm sure. > I created, for example, distribution lists titled: [quoted text clipped - 4 lines] > and that is how they are sorted. I did not create them in that order > and they are not aphabetical, so I am stumped! What version of Outlook and what view are you using? SignatureBrian Tillman Office 2003 and address card view. Also, my fields are: company, full name, mailing address, etc. and the sort is company, last name. If that helps . . . Thanks so much! > > Yes, I'm sure. > > I created, for example, distribution lists titled: [quoted text clipped - 6 lines] > > What version of Outlook and what view are you using? > Office 2003 and address card view. Also, my fields are: company, > full name, mailing address, etc. and the sort is company, last name. > If that helps . . . I tested this and what I see is all my DLs in the order in which they were created, all the contacts that have no company field sorted by last name, then all the contacts that do have company fields, sorted by company first, then last name within the company. SignatureBrian Tillman Thanks for the info. That is the problem, though. I would like to have the DL's in alpha order, not the order in which I created them. Any thoughts? > > Office 2003 and address card view. Also, my fields are: company, > > full name, mailing address, etc. and the sort is company, last name. [quoted text clipped - 4 lines] > then all the contacts that do have company fields, sorted by company first, > then last name within the company. If you are using Address Card view, set their File As... field correctly. SignatureRuss Valentine [MVP-Outlook] > Thanks for the info. That is the problem, though. I would like to have > the [quoted text clipped - 10 lines] >> first, >> then last name within the company. > Thanks for the info. That is the problem, though. I would like to > have the DL's in alpha order, not the order in which I created them. > Any thoughts? Yes. Sort on a field they contain. You're sorting on Company and Last Name, neither of which your DLs have. What would you have Outlook do? It's like someone asking you to sort books using the English alphabet when the titles contain only cyrillic characters. Try adding a third item to the sort: "File As". Sort first by Company, then by Last Name, then by File As. Your DLs will still be at the front of the list, but they'll be alphabetical. SignatureBrian Tillman Thank you - such a simple solution. Sorry I took up your time. > > Thanks for the info. That is the problem, though. I would like to > > have the DL's in alpha order, not the order in which I created them. [quoted text clipped - 7 lines] > Your DLs will still be at the front of the list, but they'll be > alphabetical. > Thank you - such a simple solution. Sorry I took up your time. No need to apologize. I'l glad you're satisfied. SignatureBrian Tillman |
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