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MS Office Forum / Outlook / Contacts / July 2006Custom categories do not import to Outlook 2003
I've created a pst file from my 4000 contact data base on my portable which has been organized into 100 categories. I want to transfer this file into my new desktop. Already installed on my desktop is the same 4000 contact data base but without the categories, imported from my Palm. When I import the pst file, and allow the file to overwrite any duplicates, the categories still do not appear. How do I get the pst file to install on the desktop with the names organized by categories? The master category list is in the Windows registry on your old computer. See http://www.slipstick.com/outlook/olcat.htm  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > I've created a pst file from my 4000 contact data base on my portable which > has been organized into 100 categories. I want to transfer this file into my [quoted text clipped - 3 lines] > still do not appear. How do I get the pst file to install on the desktop > with the names organized by categories? I've read Article ID 303937. The problem is not importing the master category list as I have retyped the category names on the new computer. It is the classification of the 4000 names into those categories that doesn't map from the pst file. The article referenced seems to imply that I would have to paste the masterlist registry value for each of the 4000 records. And then there is the 255 character limitation. I have 50 categories. > The master category list is in the Windows registry on your old computer. See http://www.slipstick.com/outlook/olcat.htm > [quoted text clipped - 5 lines] > > still do not appear. How do I get the pst file to install on the desktop > > with the names organized by categories? There's no simple one-click solution to what you want to do. You have 4000 contacts with no categories and 4000 with categories and you want to merge them together. Outlook has no feature to do that. Your choices are to write your own VBA code to perform that operation or import all the contacts, duplicates and all, and then use one of the duplicate checkers listed at http://www.slipstick.com/addins/contacts.htm to merge them. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > I've read Article ID 303937. The problem is not importing the master > category list as I have retyped the category names on the new computer. It [quoted text clipped - 12 lines] >> > still do not appear. How do I get the pst file to install on the desktop >> > with the names organized by categories? These are the same records, one with categories and one without. If there is a way to erase the contact folder on the desktop that holds the records without the categories, I would be happy to just import the pst file from the laptop with the categories. So I need a way to import the records with the categories, which I don't understand how to do. > There's no simple one-click solution to what you want to do. You have 4000 contacts with no categories and 4000 with categories and you want to merge them together. Outlook has no feature to do that. Your choices are to write your own VBA code to perform that operation or import all the contacts, duplicates and all, and then use one of the duplicate checkers listed at http://www.slipstick.com/addins/contacts.htm to merge them. > > I've read Article ID 303937. The problem is not importing the master [quoted text clipped - 13 lines] > >> > still do not appear. How do I get the pst file to install on the desktop > >> > with the names organized by categories? Try opening the .pst file with the File | Open | Outlook Data File command and dragging the items to the Contacts folder. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > These are the same records, one with categories and one without. If there is > a way to erase the contact folder on the desktop that holds the records [quoted text clipped - 19 lines] >> >> > still do not appear. How do I get the pst file to install on the desktop >> >> > with the names organized by categories? With the contact pst file highlighted, when I click on File, Open, there is no Outlook Data File command. A message appears to open with a specific list of programs of or to search the internet. Where might I find the Outlook Data File command? > Try opening the .pst file with the File | Open | Outlook Data File command and dragging the items to the Contacts folder. > [quoted text clipped - 21 lines] > >> >> > still do not appear. How do I get the pst file to install on the desktop > >> >> > with the names organized by categories? OK I got that figured out. When I opened this pst file that I created from the portable, the categories are not there. So how do I export from the portable with the categories attached to the message. Instead of exporting to a pst file should I just somehow create a pst file of the contacts, not through the export function and then copy to a CD and then try to open on the desktop? > Try opening the .pst file with the File | Open | Outlook Data File command and dragging the items to the Contacts folder. > [quoted text clipped - 21 lines] > >> >> > still do not appear. How do I get the pst file to install on the desktop > >> >> > with the names organized by categories? > OK I got that figured out. When I opened this pst file that I created from > the portable, the categories are not there. So how do I export from the > portable with the categories attached to the message. That would be an issue for your Palm sync software, wouldn't it? I know nothing about that. > Instead of exporting > to a pst file should I just somehow create a pst file of the contacts, not > through the export function and then copy to a CD and then try to open on the > desktop? Don't you already have that in the form of the contacts you already have on the new desktop? >> > These are the same records, one with categories and one without. If there is >> > a way to erase the contact folder on the desktop that holds the records [quoted text clipped - 20 lines] >> >> >> > still do not appear. How do I get the pst file to install on the desktop >> >> >> > with the names organized by categories? I don't think we are communicating. Why would a pst file that I created from outlook on my portable by exporting to a pst file, burning to a CD and then importing to my desktop be a palm problem by opening without contacts? The fix to the palm problem you speak of (need special software for $70 to sync categories into palm) would indeed fix the outlook problem I am having but it has nothing to do with this problem. Assume I have an empy contacts folder on my desktop. How can I get the portable contacts with categories into my desktop? That has been the question from the getgo. > > OK I got that figured out. When I opened this pst file that I created from > > the portable, the categories are not there. So how do I export from the [quoted text clipped - 33 lines] > >> >> >> > still do not appear. How do I get the pst file to install on the desktop > >> >> >> > with the names organized by categories? I'm just going by this description that you posted: > >> >> >> > I've created a pst file from my 4000 contact data base on my portable which > >> >> >> > has been organized into 100 categories. I want to transfer this file into my > >> >> >> > new desktop. Already installed on my desktop is the same 4000 contact data > >> >> >> > base but without the categories, imported from my Palm. Maybe I got mixed up about which items came from the Palm and which didn't. I'm sorry if that's the case. >> > OK I got that figured out. When I opened this pst file that I created from >> > the portable, the categories are not there. No data is there? Or the items there don't contain any category information? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I don't think we are communicating. Why would a pst file that I created from > outlook on my portable by exporting to a pst file, burning to a CD and then [quoted text clipped - 42 lines] >> >> >> >> > still do not appear. How do I get the pst file to install on the desktop >> >> >> >> > with the names organized by categories? On the desktop, when I open the pst file that I created from the portable by using the exporting command, the 4000 addresses appear but the category field is blank. Someone mentioned to me that if I can create the pst file without using the import/export function, that should do the trick. How do I do this? Or is there another way to import the address cards with their category classification to another computer. > I'm just going by this description that you posted: > [quoted text clipped - 55 lines] > >> >> >> >> > still do not appear. How do I get the pst file to install on the desktop > >> >> >> >> > with the names organized by categories? The most reliable way to create a .pst file containing data from your Contacts folder is to use the File | New | Outlook Data File method to create a new .pst file, then copy the entire folder into that file. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > On the desktop, when I open the pst file that I created from the portable by > using the exporting command, the 4000 addresses appear but the category field [quoted text clipped - 62 lines] >> >> >> >> >> > still do not appear. How do I get the pst file to install on the desktop >> >> >> >> >> > with the names organized by categories? |
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