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MS Office Forum / Outlook / Contacts / November 2006How do I sort addresses in Outlook 2003
MS outlook 2003 only sorts them by first name rather than having a column for first name and one for last name. Not very good programming on MS's part. You can sort by First name or File As name in the Outlook Address Book. Check the properties of the service here: Tools menu > Accounts > View/Change Existing address books > Click Next > Highlight Outlook Address Book > Click Change > MS outlook 2003 only sorts them by first name rather than having a column > for > first name and one for last name. Not very good programming on MS's part. Check the properties of the service here: Tools menu > Accounts > View/Change Existing address books > Click Next > Highlight Outlook Address Book > Click Change MS 2003 does not have an "accounts" option under "tools" but I did find Email Accounts. I did change the sort sequence to "last, first" but MS Outlook still sorts everything by first name. How do I change the Global Address book as well? What steps need to be taken to sort this by last name also? > You can sort by First name or File As name in the Outlook Address Book. > Check the properties of the service here: Tools menu > Accounts > [quoted text clipped - 4 lines] > > for > > first name and one for last name. Not very good programming on MS's part. Not sure about the GAL. Also, what's in the File As field in your contacts? > Check the properties of the service here: Tools menu > Accounts > > View/Change Existing address books > Click Next > Highlight Outlook [quoted text clipped - 7 lines] > How do I change the Global Address book as well? What steps need to be > taken to sort this by last name also? File as (Smith, John). It was first last until I changed it after your last email to me. I appreciate your help on this. It is very difficult to find business contact that I know by last name only. > Not sure about the GAL. Also, what's in the File As field in your contacts? > [quoted text clipped - 9 lines] > > How do I change the Global Address book as well? What steps need to be > > taken to sort this by last name also? But in all your contacts is the File As set to Last, First? That field can have a multitude of values so it might be causing an issue. > File as (Smith, John). It was first last until I changed it after your > last email to me. I appreciate your help on this. It is very difficult to > find business contact that I know by last name only. I usually use "last name, first name" but sometimes I file by "company name" then "last, first name." > But in all your contacts is the File As set to Last, First? That field can > have a multitude of values so it might be causing an issue. > > > File as (Smith, John). It was first last until I changed it after your > > last email to me. I appreciate your help on this. It is very difficult to > > find business contact that I know by last name only. Hmmm, have you applied all the patches for OL2003? >I usually use "last name, first name" but sometimes I file by "company >name" > then "last, first name." I have MS OL 2003 11.8010.8028 SP2. Am I up-to-date? Is there a way for me to send an attachement with my response to you so you can see what I am talking about? Thanks again for your help. Paul Schultz Lancster, PA > Hmmm, have you applied all the patches for OL2003? > > >I usually use "last name, first name" but sometimes I file by "company > >name" > > then "last, first name." Problem is solved. Found out I needed to restart MS Outlook after chaging to "file as Smith, John." Thanks for your help. :) > Hmmm, have you applied all the patches for OL2003? > > >I usually use "last name, first name" but sometimes I file by "company > >name" > > then "last, first name." Hi guys, I'm having the same problem but i want to sort "first name, last name". I already selected my address book and marked "First Last" under show names by. I do not want to file as last name first name. I have also restarted my outlook many many times. In tools - options - preferences - contact options. I configured both setting for first name, last name.. still always shows my contacts as "last name, first name". If i enter each contact and "file as" first name, last name than it works.. but i don't wanna do that to each and every contact .. tooo much work .. Any ideas? > Problem is solved. Found out I needed to restart MS Outlook after chaging to > "file as Smith, John." Thanks for your help. :) [quoted text clipped - 4 lines] > > >name" > > > then "last, first name." Your contention is that you have set your First and Last name fields correctly for each contact, set your Outlook Address Book to sort by "First, Last," restarted Outlook, and yet the Outlook Address Book view sorts by Last, First? If so, then one of the conditions I specified has not been met.  SignatureRuss Valentine [MVP-Outlook] > Hi guys, > [quoted text clipped - 23 lines] >> > >name" >> > > then "last, first name." |
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