How do I archive and delete unused Contacts?

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Chris McCubbin - 20 Jul 2006 00:35 GMT

Over time I have built up thousands of Contacts. I now want to archive and
delete all Contacts that I haven't sent email to or received email from in
say the last 12 months. How do I do this?

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Milly Staples [MVP - Outlook] - 22 Jul 2006 02:01 GMT

Contacts cannot be archived by design.

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Milly Staples [MVP - Outlook]

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After furious head scratching, Chris McCubbin asked:

| Over time I have built up thousands of Contacts. I now want to
| archive and delete all Contacts that I haven't sent email to or
| received email from in say the last 12 months. How do I do this?

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Sue Mosher [MVP-Outlook] - 25 Jul 2006 15:23 GMT

Well, you could set autoarchive on the Contacts folder, but since Outlook maintains no record of how often a particular contact is used, it would be pretty pointless and risk losing a lot of contacts to the archive.

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Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Contacts cannot be archived by design.
>
> | Over time I have built up thousands of Contacts. I now want to
> | archive and delete all Contacts that I haven't sent email to or
> | received email from in say the last 12 months. How do I do this?

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Tecknomage - 01 May 2007 22:09 GMT

Ah ????

There is no Archive option in Contact properties.

> Well, you could set autoarchive on the Contacts folder, but since Outlook maintains no record of how often a particular contact is used, it would be pretty pointless and risk losing a lot of contacts to the archive.
>
[quoted text clipped - 3 lines]
> > | archive and delete all Contacts that I haven't sent email to or
> > | received email from in say the last 12 months. How do I do this?

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Tecknomage - 01 May 2007 22:03 GMT

There's no easy way to Archive Contacts, but you can Copy Contacts to your
Archive folder. Note that each time you do this, before coping, delete the
old Archive Contacts folder first.

As far as deleting individual contacts, it's either one-at-a-time or you can
use the Alpha-Tabs on the right side to help with this.

I also highly suggest you Categorize every contact even create your own
categories if necessary.

> Over time I have built up thousands of Contacts. I now want to archive and
> delete all Contacts that I haven't sent email to or received email from in
> say the last 12 months. How do I do this?

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