specific contacts to receive plain text emails

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

t - 25 Jul 2006 07:05 GMT

I want to designate specific contacts to receive plain text emails or
stationery without having to choose each one separately.

Thanks

Reply to this Message

Milly Staples [MVP - Outlook] - 25 Jul 2006 08:59 GMT

And how do you expect to do this without selecting the contacts
individually? Have you categorized them? And in what version of Outlook?

Signature

Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, t asked:

| I want to designate specific contacts to receive plain text emails or
| stationery without having to choose each one separately.
|
| Thanks

Reply to this Message

t - 26 Jul 2006 10:19 GMT

Well, Milly...

I was hoping to do it by setting the default email type, i.e. plain text for
each contact in question. I just did not remember how to do it. Now that Sue
has explained the process I remember how to do it.

No, Milly...I did not categorize them. The version of Outlook I am using is
Outlook 2003 Professional.

> And how do you expect to do this without selecting the contacts
> individually? Have you categorized them? And in what version of Outlook?
[quoted text clipped - 3 lines]
> |
> | Thanks

Reply to this Message

Sue Mosher [MVP-Outlook] - 25 Jul 2006 13:08 GMT

You can mark a contact to receive all messages in plain text format by opening that person's contact record, double-clicking the email address, and choosing plain text from the available mail format options.

There is no similar option to specify stationery for a particular person.

Signature

Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

>I want to designate specific contacts to receive plain text emails or
> stationery without having to choose each one separately.
>
> Thanks

Reply to this Message

t - 26 Jul 2006 10:23 GMT

Hi Sue,

Thank you for the explaination on how to mark a specific contact for
specific email formats. I followed your suggestion but the email still
defaults to HTML.

I will keep watching for further suggestions here. I am using Outlook 2003
Professional.

Thanks

> You can mark a contact to receive all messages in plain text format by opening that person's contact record, double-clicking the email address, and choosing plain text from the available mail format options.
>
[quoted text clipped - 4 lines]
> >
> > Thanks

Reply to this Message

Sue Mosher [MVP-Outlook] - 26 Jul 2006 13:31 GMT

The setting for the individual recipient has no effect on the format of the message that the sender sees. Think about it: You might have an HTML message that you want to send to multiple recipients, but have half of them get it in plain text.

What the recipient gets will be plain text. You can test this, of course, simply by sending yourself a message using that technique.

Signature

> Hi Sue,
>
[quoted text clipped - 15 lines]
>> >
>> > Thanks

Reply to this Message

t - 26 Jul 2006 18:43 GMT

In my last reply I was thinking that the receiver would get the email in the
format specified but I did not know how to put it into words. Since you put
it into words it makes perfect sense. I will test it out as you have
suggested to make sure. If these steps do not work then perhaps I will need
to do a detect and repair of my installation. Thanks Sue so much for your
help.

> The setting for the individual recipient has no effect on the format of the message that the sender sees. Think about it: You might have an HTML message that you want to send to multiple recipients, but have half of them get it in plain text.
>
[quoted text clipped - 18 lines]
> >> >
> >> > Thanks

Reply to this Message