Sharing outlook Contacts

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Ryan - 27 Jul 2006 16:04 GMT

Hello,

I am able to share contacts and other can see them. I have also checked off
the box so they are viewed as address book items, but what I was wondering
is, is there a way for that person to see my sub-contact folder when they go
and create a new email and hit the TO: button and within that drop down.

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Sue Mosher [MVP-Outlook] - 27 Jul 2006 16:19 GMT

I'm confused as to whether you're concerned about your default Contacts folder or some other contacts folder in your mailbox.

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Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Hello,
>
> I am able to share contacts and other can see them. I have also checked off
> the box so they are viewed as address book items, but what I was wondering
> is, is there a way for that person to see my sub-contact folder when they go
> and create a new email and hit the TO: button and within that drop down.

Reply to this Message

Ryan - 27 Jul 2006 16:29 GMT

I am wondering if I share a sub contact folder to a user, which I have and
they can see. Is there any way so when they open up a new email and hit the
TO: button and then they pull down from the "show names from the" they can't
see my shared sub contact folders.

> I'm confused as to whether you're concerned about your default Contacts folder or some other contacts folder in your mailbox.
>
[quoted text clipped - 4 lines]
> > is, is there a way for that person to see my sub-contact folder when they go
> > and create a new email and hit the TO: button and within that drop down.

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Sue Mosher [MVP-Outlook] - 27 Jul 2006 16:41 GMT

The process of adding another user's Contacts folder to your own address book display is somewhat involved. The user will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. The user needs to proceed with these steps while logged in under their own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

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>I am wondering if I share a sub contact folder to a user, which I have and
> they can see. Is there any way so when they open up a new email and hit the
[quoted text clipped - 5 lines]
>> > is, is there a way for that person to see my sub-contact folder when they go
>> > and create a new email and hit the TO: button and within that drop down.

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