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MS Office Forum / Outlook / Contacts / August 2006Subfolders
How do I share a subfolder ? Have searched trough all FAQ's but come up with nothing. Is it really only possible to share my main contacts ? > How do I share a subfolder ? Have searched trough all FAQ's but come > up with nothing. Is it really only possible to share my main contacts > ? Are you using Exchange?  SignatureBrian Tillman > > How do I share a subfolder ? Have searched trough all FAQ's but come > > up with nothing. Is it really only possible to share my main contacts > > ? > > Are you using Exchange? Yes. > Yes. I personally wouldn't share a subfolder. I'd create the folder at the same level as my other folders because accessing a subfolder requires giving access to all the folders above it. To share any particular folder, you must grant at least Folder Visible access to the mailbox and all the parent folder above the one you're trying to share and then grant the desired access, like read, to that folder. SignatureBrian Tillman To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself. The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox. For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033 SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > How do I share a subfolder ? Have searched trough all FAQ's but come up with > nothing. Is it really only possible to share my main contacts ? To both - this doesn't work, sorry. Here's what I've done: 1. Granted "folder visible" to all parent folders 2. Granted "reviewer" to a subfolder below main contacts Still others (who I have given the correct authorizations) can only see my main contatcs - not the subfolder......... > To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself. > [quoted text clipped - 4 lines] > > How do I share a subfolder ? Have searched trough all FAQ's but come up with > > nothing. Is it really only possible to share my main contacts ? Did the other users follow the steps to add your mailbox to their Exchange account setup? If so, what do they see in the Folder List navigation pane? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > To both - this doesn't work, sorry. > [quoted text clipped - 10 lines] >> >> For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033 >> >> > How do I share a subfolder ? Have searched trough all FAQ's but come up with >> > nothing. Is it really only possible to share my main contacts ? |
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