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MS Office Forum / Outlook / Contacts / August 2006Picking Folders for Activities Search
The Activities function seems to take a very long time to search all emails for a particular contact. Is it possible to identify only which folders you want to be searched? If so, how do you you this? Thanks You configure activities groups on the Properties dialog for the contacts folder.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > The Activities function seems to take a very long time to search all emails > for a particular contact. Is it possible to identify only which folders you > want to be searched? If so, how do you you this? > > Thanks Thanks - that is pretty easy! Another question - Is it possible to include more than Subject and Folder? For example, can you include the Date? > You configure activities groups on the Properties dialog for the contacts folder. > [quoted text clipped - 3 lines] > > > > Thanks You can add any field by right-clicking the column headings and choosing Field Chooser, then dragging fields from the FIeld Chooser -- but that view will not be persistent. It will work only for the currently displayed contact. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Thanks - that is pretty easy! Another question - Is it possible to include > more than Subject and Folder? For example, can you include the Date? [quoted text clipped - 6 lines] >> > >> > Thanks I also forgot to add - are archieved folders searched any faster than Inbox folders? > You configure activities groups on the Properties dialog for the contacts folder. > [quoted text clipped - 3 lines] > > > > Thanks No. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I also forgot to add - are archieved folders searched any faster than Inbox > folders? [quoted text clipped - 6 lines] >> > >> > Thanks Is it possible to set the folders by contact. It would appear that you can only do this globally. Is that correct? > I also forgot to add - are archieved folders searched any faster than Inbox > folders? [quoted text clipped - 6 lines] > > > > > > Thanks Correct. Activities groups are set per contact folder, not per item, but you can create as many as you need. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Is it possible to set the folders by contact. It would appear that you can > only do this globally. Is that correct? [quoted text clipped - 9 lines] >> > > >> > > Thanks This is a little off-subject. Lets say I'm in Outlook. I read an email and want to right click and add it to my contacts. At that point can I choose what contact folder I would like to use. It does not appear so - seems like I can only go to the default Outlook Folder. Is that true? Or can I work around this somehow. Thanks > Correct. Activities groups are set per contact folder, not per item, but you can create as many as you need. > [quoted text clipped - 11 lines] > >> > > > >> > > Thanks Use File | Move to Folder, not Save and Close to save the contact. Next time, please start a new topic when you change subjects. It helps other people find the answers they're looking for more easily. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > This is a little off-subject. Lets say I'm in Outlook. I read an email and > want to right click and add it to my contacts. At that point can I choose > what contact folder I would like to use. It does not appear so - seems like > I can only go to the default Outlook Folder. Is that true? Or can I work > around this somehow. |
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