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MS Office Forum / Outlook / Contacts / March 2007Imported contacts populate calendar with birthdays and anniversari
When people in my organization import updated contact information, there calendars get populated with birthdays and anniversaries, which most people do not want. Does anyone know of a feature in Outlook 2003 or Exchange 2003 to turn that off? We are running Exchange 2003 onsite by the way. Thank you. > When people in my organization import updated contact information, > there calendars get populated with birthdays and anniversaries, which > most people do not want. Does anyone know of a feature in Outlook > 2003 or Exchange 2003 to turn that off? We are running Exchange 2003 > onsite by the way. Thank you. The only way I know before the fact is to remove the birthdays and anniversaries prior to adding them. Afterward, it's fairly easy to remove them by displaying the calendar in a table view like Events where they should be grouped by recurrence. Look in the "Yearly" group.  SignatureBrian Tillman I have the exact reverse problem. I would like to automatically add the birthdays and anniversary of my contacts as I use Outlook as my Client Data System. How do I automate this feature? Thanks "Brian Tillman" wrote: > > When people in my organization import updated contact information, > > there calendars get populated with birthdays and anniversaries, which [quoted text clipped - 6 lines] > them by displaying the calendar in a table view like Events where they > should be grouped by recurrence. Look in the "Yearly" group. > I have the exact reverse problem. I would like to automatically add > the birthdays and anniversary of my contacts as I use Outlook as my > Client Data System. How do I automate this feature? Just add the contact's birthdate to the contact record and Outlook will automatically populate the calendar. SignatureBrian Tillman Thanks, I see that in my Calendar the items are there as you indicated. However on my older contacts I have an idication on the notes page that the birthday and anniversary are there but not in the newer contacts that I have added to my contact list. Is there another setting that I should be using for that to be showing up in my notes? Gerold > Thanks, I see that in my Calendar the items are there as you > indicated. However on my older contacts I have an idication on the > notes page that the birthday and anniversary are there but not in the > newer contacts that I have added to my contact list. Is there > another setting that I should be using for that to be showing up in > my notes? How did you add those newer contacts? If you imported them from some source, then it's understandable why you might not have calendar entries for their birthdays. Open each of those contacts and change something, even if it's only to change something to itself. Then Save and Close the contact and Outlook should add the birthday event. SignatureBrian Tillman Brian, I have not trouble putting in the Birthday's on the details tab and yes it does show on my calendar however some of my older contacts have an icon that appears on the general tab with the birthday and anniversary icons showing in the notes section. But if I add a new contact and put in the birthday the notes section on the general tab no longer shows a birthday or anniverary icon. I would like that to appear on the notes automatically if possible. Thanks for your help. Gerold > I have not trouble putting in the Birthday's on the details tab and > yes it does show on my calendar however some of my older contacts [quoted text clipped - 3 lines] > no longer shows a birthday or anniverary icon. I would like that to > appear on the notes automatically if possible. Thanks for your help. I don't know of any way to do that automatically. When I add a birthday to the Contact item, it does not appear in the Notes section unless I then open the calendar event and add the Contact as an association in the Contacts field.at the lower left. SignatureBrian Tillman |
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