Combining distribution lists in outlook contacts.

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dweigand - 16 Aug 2006 20:25 GMT

What I am trying to do is combine two distribution lists without having to
retype or enter the names. If I combine two distribution lists into one new
list, everything I do to the new list affects the original distribution list.
It is also not possible to copy and paste names from one list to another.
If this dream is made a reality it would also be helpful to have the program
automatically delete a duplicate. This way if a person is on both lists they
will not receive duplicate emails. I am using Windows XP Professional.

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Brian Tillman - 16 Aug 2006 21:50 GMT

> What I am trying to do is combine two distribution lists without
> having to retype or enter the names. If I combine two distribution
> lists into one new list, everything I do to the new list affects the
> original distribution list. It is also not possible to copy and paste
> names from one list to another.

Just include one of the lists inside the other. You can next DLs.

> If this dream is made a reality it would also be helpful to have the
> program automatically delete a duplicate. This way if a person is on
> both lists they will not receive duplicate emails.

They wouldn't receive duplicates anyway. Since Outlook must expand lists
prior to sending, it can check to see if the same address is listed more
than once. If it is, it is used once only. You can prove this to yourself,
if you'd like. Create a list that includes you own address threee times and
send a message using that list. You'll get a single message.

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Brian Tillman

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dweigand - 16 Aug 2006 22:05 GMT

Thank you Brian. I didn't realize only one copy would be sent even if the
name was duplicated. That was my biggest issue. Thanks so much.

> > What I am trying to do is combine two distribution lists without
> > having to retype or enter the names. If I combine two distribution
[quoted text clipped - 13 lines]
> if you'd like. Create a list that includes you own address threee times and
> send a message using that list. You'll get a single message.

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Brian Tillman - 17 Aug 2006 15:54 GMT

> Just include one of the lists inside the other. You can next DLs.

That should have said "you can nest DLs".

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Brian Tillman

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