'Display as' field to show only name, not email address

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

tjsmags - 29 Aug 2006 15:04 GMT

When emailing school parents I do NOT want their email addresses to show (so
no one can see each other's email addresses), yet I don't want to use Bcc (I
want the parents to see who I sent the email to, for example 'all school' or
'2nd graders'). Can I accomplish this using the 'display as' field?
Sometimes it works, but if I change a current contact not to display their
email address when testing it doesn't always work (maybe I have to re-start
Outlook to have changes take effect)?

I will also be using distribution lists to email the parents (i.e. 2nd
graders, 5th graders, etc), so maybe somewhere in there there's a way to
accomplish this?

Reply to this Message

Brian Tillman - 29 Aug 2006 15:34 GMT

> When emailing school parents I do NOT want their email addresses to
> show (so no one can see each other's email addresses), yet I don't
> want to use Bcc (I want the parents to see who I sent the email to,
> for example 'all school' or '2nd graders'). Can I accomplish this
> using the 'display as' field?

No. No matter what you choose for the Display As, the mail address will be
a part of the recipient field and any recipient will be able to find the
address as long as it's not a Bcc.

> I will also be using distribution lists to email the parents (i.e. 2nd
> graders, 5th graders, etc), so maybe somewhere in there there's a way
> to accomplish this?

Nope. Outlook (and any mail client that has DLs) will expand the DL when
the send occurs.

Signature

Brian Tillman

Reply to this Message

tjsmags - 29 Aug 2006 18:47 GMT

How come there are times that I have emailed people and their name (in the TO
header) shows only, without their email address showing? When I look in
their contact file the DISPLAY AS field shows just their name...that's why I
thought that was what the field was for...???

> > When emailing school parents I do NOT want their email addresses to
> > show (so no one can see each other's email addresses), yet I don't
[quoted text clipped - 12 lines]
> Nope. Outlook (and any mail client that has DLs) will expand the DL when
> the send occurs.

Reply to this Message

Brian Tillman - 29 Aug 2006 21:28 GMT

> How come there are times that I have emailed people and their name
> (in the TO header) shows only, without their email address showing?

It's there nonetheless and the recipient can display it if he or she wishes.

> When I look in their contact file the DISPLAY AS field shows just
> their name...that's why I thought that was what the field was
> for...???

It is, but because that's all you see in the message display doesn't mean
that's all the field contains. If the name is underlined in the recipient
field, double-click it once.

Signature

Brian Tillman

Reply to this Message