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MS Office Forum / Outlook / Contacts / September 2006Sharing a Created Contact Folder
I need to share a created contact folder with some users on our Exchange 2003 server. All users are using Outlook 2003. Here's what I've done: I created a contact folder called GCC under my Mailbox and added contacts. I need to share this with about 10 other users, but I don't want everyone to see it. I have added the review permission to both my Mailbox and the GCC folderfor the users I want to see it. I then went to a user and added my mailbox to her address book. She sees my mailbox, but nothing in it. What am I missing? >> added my mailbox to her address book What she needed to do was add your mailbox to her Exchange account settings. Is GCC a top-level folder? If not, you must grant Folder Visible permission to its parent, and that folder's parent, etc.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I need to share a created contact folder with some users on our Exchange 2003 > server. All users are using Outlook 2003. Here's what I've done: [quoted text clipped - 6 lines] > > What am I missing? That's what I meant to say. On her PC, I went into Tools-E-mail Accounts and change her exchange server settings on the 'Advanced' tab and added my mailbox where it says 'Open these additional mailboxes:' What that did was just add my mailbox to her mail folders list without the shared GCC folder. GCC is a top level folder in my mailbox, and I have granted her the necessary permissions. Thanks for the response. > >> added my mailbox to her address book > [quoted text clipped - 12 lines] > > > > What am I missing? Have you looked in the Folder List navigation pane on her machine? SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > That's what I meant to say. On her PC, I went into Tools-E-mail Accounts and > change her exchange server settings on the 'Advanced' tab and added my [quoted text clipped - 18 lines] >> > folderfor the users I want to see it. I then went to a user and added my >> > mailbox to her address book. She sees my mailbox, but nothing in it. OK. I got it to work. I gave the remote users 'Review' permissions to both my Mailbox and the folder. And I had the remote users logout, then back in and they can view it now. BTW - I really think it is rediculous for me to have to go to each person I want to share my list with and add my mailbox. I should only have to share it from my station, just like sharing a folder on my local drive. So if you have any say-so, please submit that request for me. Thanks for your help!!! > Have you looked in the Folder List navigation pane on her machine? > [quoted text clipped - 20 lines] > >> > folderfor the users I want to see it. I then went to a user and added my > >> > mailbox to her address book. She sees my mailbox, but nothing in it. Outlook 2007 has already taken care of that issue. Sharing a folder is as simple as sending an email message. Maybe simpler, because you don't need to type the subject and text. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > > BTW - I really think it is rediculous for me to have to go to each person I > want to share my list with and add my mailbox. I should only have to share it > from my station, just like sharing a folder on my local drive. So if you have > any say-so, please submit that request for me. I just realized on the remote users the GCC folder does not display as an address book when creating new messages, so they can't choose contacts to send messages to. On my properties page, there's an 'Outlook Address Book' tab to allow me to use it. This tab is not on the remote users properties page. Is there a way to display the shared folder when they're creating a new message? If not, what good is sharing contacts? Do I have to make this a 'Public' folder for that option? Thanks. > Have you looked in the Folder List navigation pane on her machine? > [quoted text clipped - 20 lines] > >> > folderfor the users I want to see it. I then went to a user and added my > >> > mailbox to her address book. She sees my mailbox, but nothing in it. Sharing contacts with a folder in the Public Folders hierarchy would be a much easier solution. The process of adding another user's Contacts folder to your own address book display is even more involved than just showing the folder. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: 1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile. 2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts. 3. Close Outlook. 4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own. 5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox. 6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder. 7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I just realized on the remote users the GCC folder does not display as an > address book when creating new messages, so they can't choose contacts to [quoted text clipped - 3 lines] > message? If not, what good is sharing contacts? Do I have to make this a > 'Public' folder for that option? |
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