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MS Office Forum / Outlook / Contacts / September 2006Show a Shared Contact list in address book
I am sharing Contacts between several users. I have done the sharing correctly and each person can view the others contact lists. However, in the Address Book under the "Show names from the:" drop down list, these shared contact lists are not shown. The properties for these shared contact lists do not have an "Outlook Address Book" tab. Any suggestions on how I can get them to appear in my address book??? Thanks in advance! ~ Rick... PS - this is Outlook 2003, if that matters. The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: 1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile. 2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts. 3. Close Outlook. 4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own. 5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox. 6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder. 7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I am sharing Contacts between several users. I have done the sharing > correctly and each person can view the others contact lists. However, in the [quoted text clipped - 5 lines] > > PS - this is Outlook 2003, if that matters. Sue, Thanks so much for the detailed instructions. I am going to try this and I will let you know how it goes. In the mean while...you mention "at least temporarily" - does this mean that I can delete the profile I've created at some point? I have three people invloved in this, I suppose I will have to do this on each persons computer, correct? Thanks again for the prompt reply! ~ Rick... The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: 1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile. 2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts. 3. Close Outlook. 4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own. 5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox. 6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder. 7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I am sharing Contacts between several users. I have done the sharing > correctly and each person can view the others contact lists. However, in [quoted text clipped - 6 lines] > > PS - this is Outlook 2003, if that matters. No, it means that you can throttle back the permission on the mailbox if you needed to loosen them to allow the user to start Outlook with a profile using the particular mailbox. If you delete the profile, then all your work to set it up would be in vain. Yes, this must be done for each person. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Sue, > Thanks so much for the detailed instructions. I am going to try this and I [quoted text clipped - 44 lines] >> >> PS - this is Outlook 2003, if that matters. |
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