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MS Office Forum / Outlook / Contacts / September 2006How do you print expanded contact info from a distribution list?
I have a user who has a distribution list and wants to print out not just the name and email address as listed but the full contact entry for each person in the dist.list. I couldn't find that option but would assume this is possible. Any advice? Thanks in advance! There is no built-in option to do that.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have a user who has a distribution list and wants to print out not just the > name and email address as listed but the full contact entry for each person [quoted text clipped - 5 lines] > > Thanks in advance! So just to be clear, there's no work-around method to achieve this within Outlook? > There is no built-in option to do that. > [quoted text clipped - 7 lines] > > > > Thanks in advance! Workaround for what? DL's contain a name and an email address for each member. No other information exists in a DL. SignatureRuss Valentine [MVP-Outlook] > So just to be clear, there's no work-around method to achieve this within > Outlook? [quoted text clipped - 12 lines] >> > >> > Thanks in advance! Russ- DLs are created by choosing Contacts and it's the Contact card info we're trying to get printed. Double-clicking any entry in a DL opens up the Contact card so it seemed there'd be a way to get the Contact cards printed. Alas, the workaround that accomplishes this is to manually select the Contact cards of the people in the DL and Print Selected into a Card style or Phone Directory Style. Maybe you can offer that suggestion next time someone inquires about this. > Workaround for what? DL's contain a name and an email address for each > member. No other information exists in a DL. [quoted text clipped - 14 lines] > >> > > >> > Thanks in advance! Not a suggested I would ever offer. DL's contain no information other than what I posted. The link to the Contact is far to fragile to be reliable. You posted no workaround at all. SignatureRuss Valentine [MVP-Outlook] > Russ- > DLs are created by choosing Contacts and it's the Contact card info we're [quoted text clipped - 28 lines] >> >> > >> >> > Thanks in advance! Our particular DL was created by choosing Contacts via 'Select Members', not fresh entries via Add New. Had I created New entries for the DL then yes, I wouldn't expect any Contact info to be available. Since the DL was created in this fashion it seemed plausible that the DL entry would know it came from a Contact and that info could be printed. Had you asked if I created my DL in this manner then you could have offered the workaround I did lay out in my last reply. Thanks for nothing so far. > Not a suggested I would ever offer. DL's contain no information other than > what I posted. The link to the Contact is far to fragile to be reliable. You [quoted text clipped - 31 lines] > >> >> > > >> >> > Thanks in advance! Sorry. I misread your post. The workaround you posted is the only one there is, but you can see how laborious and inconvenient it is. It is simply the method for printing multiple Contact Records. A DL retains a link to the Contact Record for a while, but that link is fragile and quickly becomes disrupted. Since a DL contains none of the information you seek to print, there is no way to print this information from the DL interface. SignatureRuss Valentine [MVP-Outlook] > Our particular DL was created by choosing Contacts via 'Select Members', > not [quoted text clipped - 51 lines] >> >> >> > >> >> >> > Thanks in advance! No. The only "workaround" would be to write your own VBA code to perform a lookup and develop some kind of print format. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > So just to be clear, there's no work-around method to achieve this within > Outlook? [quoted text clipped - 10 lines] >> > >> > Thanks in advance! |
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