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MS Office Forum / Outlook / Contacts / September 2006Public Contacts (using exchange server)
In the activities tab for a contact in the Public folder, I can see the journals but not the e-mail or tasks. So, I go to properties of Contacts and tell Outlook where to look for e-mails and tasks (in my personal inbox & personal tasks). This works great until I come to work the next day and the setting is gone and I have to redo. I notice that the Apply button is always greyed out. However, there are some days when it stays with the correct setting. The same thing is happening to everyone else's work computer (we have exchange server) and we do not want this to be a daily procedure. Am I doing something wrong? No, you're not doing anything wrong. Only the folder own can change activity groups. And each group would have to show a different person's mailbox. The Activities page just isn't very useful for public contacts folders.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > In the activities tab for a contact in the Public folder, I can see the > journals but not the e-mail or tasks. So, I go to properties of Contacts and [quoted text clipped - 8 lines] > > Am I doing something wrong? After I asked the question I figured out why it kept disappearing. Once you change it on someone else's computer it bumps off the last person's setting on their computer since this is the PUBLIC FOLDER. Do you have any suggestions of how we can see e-mail history for a public contact? This would be e-mails from different people's computer but would all have the same contact as the common denominator. > No, you're not doing anything wrong. Only the folder own can change activity groups. And each group would have to show a different person's mailbox. The Activities page just isn't very useful for public contacts folders. > [quoted text clipped - 10 lines] > > > > Am I doing something wrong? > After I asked the question I figured out why it kept disappearing. Once you > change it on someone else's computer it bumps off the last person's setting > on their computer since this is the PUBLIC FOLDER. You'd have to create a new activity group for each person, not edit an existing one. > Do you have any suggestions of how we can see e-mail history for a public > contact? This would be e-mails from different people's computer but would > all have the same contact as the common denominator. One solution would be to set up a public folder to hold mail messages and have everyone cc: it. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx |
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