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MS Office Forum / Outlook / Contacts / October 2006

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How do I copy MY CONTACTS into our FIRM database of contacts?

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Lisa @ DCZ - 19 Oct 2006 16:15 GMT
Good Morning from NJ :)
Everyone here keeps their own contacts list..........and now they want to
copy their list into the main office database of CONTACTS.  I need written
instructions on how to do this to pass around to everyone.
Russ Valentine [MVP-Outlook] - 19 Oct 2006 21:00 GMT
Explain what you mean by the "main office database of CONTACTS"
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Russ Valentine
[MVP-Outlook]

> Good Morning from NJ :)
> Everyone here keeps their own contacts list..........and now they want to
> copy their list into the main office database of CONTACTS.  I need written
> instructions on how to do this to pass around to everyone.
Lisa @ DCZ - 20 Oct 2006 13:58 GMT
Under Public Folders we have one database of all of our clients that we call
the main database -  everyone keeps their own contacts - the firm wants
everyone's personal contact list to be copied into the main database.

> Explain what you mean by the "main office database of CONTACTS"
> > Good Morning from NJ :)
> > Everyone here keeps their own contacts list..........and now they want to
> > copy their list into the main office database of CONTACTS.  I need written
> > instructions on how to do this to pass around to everyone.
Russ Valentine [MVP-Outlook] - 20 Oct 2006 21:43 GMT
Then you have an Exchange question. Post it clearly in an Exchange group, or
repost here with a more accurate description of what you mean since this is
not an Exchange group.
Signature

Russ Valentine
[MVP-Outlook]

> Under Public Folders we have one database of all of our clients that we
> call
[quoted text clipped - 8 lines]
>> > written
>> > instructions on how to do this to pass around to everyone.
Karl Timmermans - 21 Oct 2006 07:06 GMT
Simple process and applies to copying contacts from one folder to another
whether Outlook or Exchange:

#1 - Open the contact list you want to copy from
#2 - Highlight the contacts you want to copy to your target folder (using
standard drag 'n drop rules)
            a) highlight first contact - hold down shift key - move mouse
down to end of list and highlight that contact
                  - all contacts in between will become highlighted
                           --- OR ---
            b) hold down Ctrl key - highlight individual contacts
#3 - To copy selected contacts - hold down CTRL key and move selected
contacts to the target folder
#4 - done

*** if you right click on the source contact folder and select "Copy
Folder" - you'll end up with a sub-folder entry containing the contacts in
the target folder.

One word of advice - don't try and copy several hundreds of contacts at one
time. You may find out that you get error messages about not having enough
memory or some other kind of messages about an addin having a problem
(depends on your system and there is no set rule of # to select)

Karl
_____________________________________________________________
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2003"
http://www.contactgenie.com

> Under Public Folders we have one database of all of our clients that we
> call
[quoted text clipped - 8 lines]
>> > written
>> > instructions on how to do this to pass around to everyone.
Lisa @ DCZ - 23 Oct 2006 15:16 GMT
Thanks Carl - worked like a charm :)

> Simple process and applies to copying contacts from one folder to another
> whether Outlook or Exchange:
[quoted text clipped - 38 lines]
> >> > written
> >> > instructions on how to do this to pass around to everyone.
 
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