How do I stop fax numbers from appearing as addresses?

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RiggsJW - 19 Oct 2006 19:14 GMT

I use Contacts for my address book. Some Contacts have fax numbers as well
as email addresses. This causes two entries to appear when addressing an
email message. One address is the valid email address and the other is the
fax number. I do not want to send email to a fax. How do I stop fax numbers
from appearing as email addresses?

Thanks.

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Peter Marchert - 19 Oct 2006 20:37 GMT

Hello Riggs,

export your contacts to excel and add some characters to all faxnumbers
(for example "fax: +49 (911) 12345678"). Then import them again to
outlook.

--
Peter Marchert
[EDV-Service Marchert]
Homepage: http://www.marchert.de
Excel- und Outlookprogrammierung

RiggsJW schrieb:

> I use Contacts for my address book. Some Contacts have fax numbers as well
> as email addresses. This causes two entries to appear when addressing an
[quoted text clipped - 3 lines]
>
> Thanks.

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Anonymous - 20 Oct 2006 06:21 GMT

Thanks for the great kludge, Peter.

This has been a problem for many many years. Why hasn't MS fixed it?

>Hello Riggs,
>
>export your contacts to excel and add some characters to all faxnumbers
>(for example "fax: +49 (911) 12345678"). Then import them again to
>outlook.

Reply to this Message

Peter Marchert - 20 Oct 2006 07:11 GMT

I don`t know why.

There is a tool from Ken Slovak to change the telephone numbers, please
see: http://www.slovaktech.com/phonechanger.htm. I don`t know if this
tools hides faxnumbers, too.

There is another way to hide faxnumbers: If you have exported your
contacts to excel change the header from the "Business faxnumber" to
another telephone field which is not in use.

--
Peter Marchert
[EDV-Service Marchert]
Homepage: http://www.marchert.de
Excel- und Outlookprogrammierung

Anonymous schrieb:

> Thanks for the great kludge, Peter.
>
[quoted text clipped - 5 lines]
> >(for example "fax: +49 (911) 12345678"). Then import them again to
> >outlook.

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Milly Staples [MVP - Outlook] - 20 Oct 2006 07:44 GMT

There is nothing to "fix." The Outlook Address Book is a "virtual" view of your contacts with valid electronic addresses, which means both email and fax.

Signature

Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
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reading.

After furious head scratching, Anonymous asked:

| Thanks for the great kludge, Peter.
|
[quoted text clipped - 5 lines]
|| faxnumbers (for example "fax: +49 (911) 12345678"). Then import them
|| again to outlook.

Reply to this Message

Peter Marchert - 20 Oct 2006 10:07 GMT

> There is nothing to "fix."

Yes, thats right, but an option to hide the faxnumbers in the
addressbook would be fine.

Peter

Milly Staples [MVP - Outlook] schrieb:

> There is nothing to "fix." The Outlook Address Book is a "virtual" view of your contacts with valid electronic addresses, which means both email and fax.
>
[quoted text clipped - 7 lines]
> || faxnumbers (for example "fax: +49 (911) 12345678"). Then import them
> || again to outlook.

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nobody@nowhere.com - 20 Oct 2006 17:55 GMT

Thanks, Milly. I didn't know that.

So what MS really needs to do is fix the Mail program so that it will
fax messages to people you select from the list.

Otherwise, what is the value of having that "virtual" view of valid
electronic addresses?

>There is nothing to "fix." The Outlook Address Book is a "virtual" view of your contacts with valid electronic addresses, which means both email and fax.
>
[quoted text clipped - 16 lines]
>|| faxnumbers (for example "fax: +49 (911) 12345678"). Then import them
>|| again to outlook.

Reply to this Message

Milly Staples [MVP - Outlook] - 20 Oct 2006 22:07 GMT

It already allows you to fax to people with an electronic address. I suspect what you really mean is that Microsoft should fix the cosmetic "display" to fit what you want, correct? In all other aspects, the program performs as expected and required, it is just that you don't care for the display.

Signature

| Thanks, Milly. I didn't know that.
|
[quoted text clipped - 27 lines]
|||| faxnumbers (for example "fax: +49 (911) 12345678"). Then import
|||| them again to outlook.

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