 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / Contacts / November 2006Folder List and Mail Merge
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder which I have added to my Favorites, In the properties I have selected the add to email list. When I try and access this folder (merging in Publisher) it is not there, the only thing I can select form is Contacts "Mailbox- Username" there is no other folder, how do I get this folder to appear for my merge? Kevin Start the merge from Outlook, in that folder, not from Word.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I am using Outlook 2003 with Exchange, I have created a Public Contact Folder > which I have added to my Favorites, In the properties I have selected the add [quoted text clipped - 3 lines] > the only thing I can select form is Contacts "Mailbox- Username" there is no > other folder, how do I get this folder to appear for my merge? Kevin I was looking to Merge to Publisher not word, there does not seem to be an option in Outlook for Publisher..Kevin > Start the merge from Outlook, in that folder, not from Word. > [quoted text clipped - 5 lines] > > the only thing I can select form is Contacts "Mailbox- Username" there is no > > other folder, how do I get this folder to appear for my merge? Kevin You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I was looking to Merge to Publisher not word, there does not seem to be an > option in Outlook for Publisher..Kevin [quoted text clipped - 8 lines] >> > the only thing I can select form is Contacts "Mailbox- Username" there is no >> > other folder, how do I get this folder to appear for my merge? Kevin How do I add an new mailbox folders that Publisher can see (I don't want to use my regular contact folder)?...Kevin > You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see. > [quoted text clipped - 10 lines] > >> > the only thing I can select form is Contacts "Mailbox- Username" there is no > >> > other folder, how do I get this folder to appear for my merge? Kevin You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > How do I add an new mailbox folders that Publisher can see (I don't want to > use my regular contact folder)?...Kevin [quoted text clipped - 13 lines] >> >> > the only thing I can select form is Contacts "Mailbox- Username" there is no >> >> > other folder, how do I get this folder to appear for my merge? Kevin I did that and it works; I used to be able to have public folders come up on this list as well; I am not sure if this happens after I made them a "favorite" Anyways. I am trying to merge to one of these public folders???? Kevin > You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses. > [quoted text clipped - 15 lines] > >> >> > the only thing I can select form is Contacts "Mailbox- Username" there is no > >> >> > other folder, how do I get this folder to appear for my merge? Kevin Public folders haven't worked in Word merge since at least Outlook 2003, and I would imagine the same problem affects Publisher as well. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I did that and it works; I used to be able to have public folders come up on > this list as well; I am not sure if this happens after I made them a > "favorite" Anyways. I am trying to merge to one of these public folders???? > Kevin > >> You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses. >> >> > How do I add an new mailbox folders that Publisher can see (I don't want to [quoted text clipped - 14 lines] >> >> >> > the only thing I can select form is Contacts "Mailbox- Username" there is no >> >> >> > other folder, how do I get this folder to appear for my merge? Kevin Do you knowif this has been fixed for the new Word (Office2007)? > Public folders haven't worked in Word merge since at least Outlook 2003, and I would imagine the same problem affects Publisher as well. > [quoted text clipped - 23 lines] > >> >> >> > the only thing I can select form is Contacts "Mailbox- Username" there is no > >> >> >> > other folder, how do I get this folder to appear for my merge? Kevin I don't remember whether I tested it, but I'd be really surprised if it ever gets fixed, since public folders are being deemphasized in Exchange 2007. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Do you knowif this has been fixed for the new Word (Office2007)? > [quoted text clipped - 25 lines] >> >> >> >> > the only thing I can select form is Contacts "Mailbox- Username" there is no >> >> >> >> > other folder, how do I get this folder to appear for my merge? Kevin |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.