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MS Office Forum / Outlook / Contacts / October 2006

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Sharing files

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Paula K - 31 Oct 2006 19:09 GMT
We are sharing our contacts, but are unable to share our sub-folders in
contacts.  I have done everything.  What do you do to be able to share the
sub-folders under contacts?  There has to be a way otherwise this tool is
useless, everyone has more than one contact folder. HELP!
Sue Mosher [MVP-Outlook] - 31 Oct 2006 19:29 GMT
To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033

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Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> We are sharing our contacts, but are unable to share our sub-folders in
> contacts.  I have done everything.  What do you do to be able to share the
> sub-folders under contacts?  There has to be a way otherwise this tool is
> useless, everyone has more than one contact folder. HELP!

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