make entries under "FILE AS" identical to those under "FULL NAME"

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

droper - 07 Nov 2006 13:42 GMT

When I change an entry in "FILE AS" to be the same as I have under "FULL
NAME" it keeps changing back to a different order. Also is it possible to
copy & past a whole column?

Reply to this Message

Russ Valentine [MVP-Outlook] - 07 Nov 2006 21:11 GMT

An answer to your question would require that you post more clearly and
include your Outlook version and preference settings for the fields in
question. Your post contains no actual information. Both "File As" and "Full
Name" are derived fields that you cannot edit directly.

Signature

Russ Valentine
[MVP-Outlook]

> When I change an entry in "FILE AS" to be the same as I have under "FULL
> NAME" it keeps changing back to a different order. Also is it possible to
> copy & past a whole column?

Reply to this Message

droper - 08 Nov 2006 20:31 GMT

FIRST QUESTION: My Outlook version is 2003 (11.5608.5606).
Under tools/options/preferences/contact options/default FULL NAME order is
FIRST(MIDDLE)LAST and FILE AS order is FIRST,LAST.
An example of the problem would be: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the contact
details for her then in the FULL NAME box I have Bardi Ward and in the FILE
AS box I have Bardi Ward, which is how I want them to be.
SECOND QUESTION: is "DERIVED FIELDS YOU CANNOT EDIT DIRECTLY" computer speak
for "IT IS NOT POSSIBLE TO COPY AND PASTE A WHOLE COLUMN"
Thanks for any help....David Roper

> An answer to your question would require that you post more clearly and
> include your Outlook version and preference settings for the fields in
[quoted text clipped - 3 lines]
> > NAME" it keeps changing back to a different order. Also is it possible to
> > copy & past a whole column?

Reply to this Message

Russ Valentine [MVP-Outlook] - 08 Nov 2006 21:35 GMT

Getting closer.
What is a FULL NAME list? What is a FILE AS list? You have not even
specified to what view you are referring so your terms have no meaning to
us.
As a general principle, when you are expecting Outlook to parse names like
the example you post (where both names are short and neither is recognizable
as either a first or last name) you should parse the name elements directly
by placing them in the correct fields.

Signature

Russ Valentine
[MVP-Outlook]

> FIRST QUESTION: My Outlook version is 2003 (11.5608.5606).
> Under tools/options/preferences/contact options/default FULL NAME order is
[quoted text clipped - 20 lines]
>> > to
>> > copy & past a whole column?

Reply to this Message

droper - 21 Nov 2006 15:15 GMT

i believe i am referring to the CONTACTS view which has a column called FULL
NAME and one called FILE AS.
I don't know what PARSE means, so could you give me an example of the actual
steps to deal with the following example: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the contact
details for her then in the FULL NAME box I have Bardi Ward and in the FILE
AS box I have Bardi Ward, which is how I want them to be.

Also is it possible to copy and paste these whole columns mentioned above
(answer yes or no please)
Thanks for help...droper

> Getting closer.
> What is a FULL NAME list? What is a FILE AS list? You have not even
[quoted text clipped - 28 lines]
> >> > to
> >> > copy & past a whole column?

Reply to this Message

Russ Valentine [MVP-Outlook] - 22 Nov 2006 02:10 GMT

"Parse" means you place the name elements into their correct fields
manually. There is no "Contacts" view.

Signature

Russ Valentine
[MVP-Outlook]

>i believe i am referring to the CONTACTS view which has a column called
>FULL
[quoted text clipped - 51 lines]
>> >> > to
>> >> > copy & past a whole column?

Reply to this Message

droper - 22 Nov 2006 14:36 GMT

I can't understand Russ's replies, so would someone else read our "posts",
and if possible give me some help in plain (friendly) English

> "Parse" means you place the name elements into their correct fields
> manually. There is no "Contacts" view.
[quoted text clipped - 53 lines]
> >> >> > to
> >> >> > copy & past a whole column?

Reply to this Message