Print labels by Catagory in Outlook 2003

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Lippy Pantaloons - 21 Nov 2006 00:52 GMT

My wife needs to print X-Mas mailing labels. She has assigned the proper
Outlook contacts to the Catagory 'Christmas'. When I do the Word mail merge,
there is no sort column for Catagories. You can sort by Name, Zip Code, and
even User Field 1, but there is not Catagory column.

I can create perfect labels - no issues - but I cannot sort by Catagory.

I am using Outlook 2003 and Word 2002 SP3.

Thank you very much.

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Russ Valentine [MVP-Outlook] - 21 Nov 2006 00:57 GMT

Start the merge from Outlook. There you can sort Contacts by Category, then
perform the merge to the selected Contacts.

Signature

Russ Valentine
[MVP-Outlook]

> My wife needs to print X-Mas mailing labels. She has assigned the proper
> Outlook contacts to the Catagory 'Christmas'. When I do the Word mail
[quoted text clipped - 8 lines]
>
> Thank you very much.

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Lippy Pantaloons - 21 Nov 2006 01:09 GMT

Thank you for getting back so fast.

OK - I have no idea how to merge to the selected Contacts. All the Help
files tell you to do a label printable mail merge by opening Word, using the
Merge Wizard, and importing from Contacts.

How do I sort by Catagory and then export them to something I can print?

Please, talk to me like I am an idiot who needs a little step by step :)

Thanks again.

> Start the merge from Outlook. There you can sort Contacts by Category, then
> perform the merge to the selected Contacts.
[quoted text clipped - 10 lines]
> >
> > Thank you very much.

Reply to this Message

Russ Valentine [MVP-Outlook] - 21 Nov 2006 02:03 GMT

Do what I said instead. Start the merge from your Outlook Contacts Folder in
the By Category view.
Detailed Instructions:
Tools > Mail Merge...
Follow the prompts.

Signature

Russ Valentine
[MVP-Outlook]

> Thank you for getting back so fast.
>
[quoted text clipped - 27 lines]
>> >
>> > Thank you very much.

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Dee - 22 Nov 2006 21:58 GMT

Hi there,

I followed the below instructions: Changed my view to show only contacts in
my Christmas Card category, then started mail merge from Outlook. I went
through all the steps and it moved over to Word. When I got into word I
followed the promts in the box that popped up, but when it was all finished,
there was nothing in the labels; they were all empty. For the life of me I
can't figure out why.

Thanks,
Dee

> Do what I said instead. Start the merge from your Outlook Contacts Folder in
> the By Category view.
[quoted text clipped - 32 lines]
> >> >
> >> > Thank you very much.

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Russ Valentine [MVP-Outlook] - 22 Nov 2006 23:15 GMT

Neither can we. Try filling in the blanks. What prompts you followed and
what happenend thereafter are known only to you, and we cannot read minds.

Signature

Russ Valentine
[MVP-Outlook]

> Hi there,
>
[quoted text clipped - 53 lines]
>> >> >
>> >> > Thank you very much.

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