Extra lines insterted during mail merge

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Denell - 12 Dec 2006 01:54 GMT

When I do a mail merge from Outlook 2003 to Word 2003, addresses that have
more than one address line have a blank line between the second line of the
address and the city, state and zip line. For example

John Doe
Apt 123
567 State St

Carroll, IA 51234

Attempts to reenter the addresses in Outlook and not using the address block
have failed to remove the blank line. What do I need to do to fix this?

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Russ Valentine [MVP-Outlook] - 12 Dec 2006 02:52 GMT

For starters, you would need to specify in detail how you are constructing
the merge. We cannot read minds.

Signature

Russ Valentine
[MVP-Outlook]

> When I do a mail merge from Outlook 2003 to Word 2003, addresses that have
> more than one address line have a blank line between the second line of
[quoted text clipped - 10 lines]
> block
> have failed to remove the blank line. What do I need to do to fix this?

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Denell - 12 Dec 2006 03:57 GMT

I am starting from Outlook contacts, I go to tools/mail merge command and
merge all fields to a new document to create lables. The Mail merge helper
that pops up says that options in effect include "suppress blank lines in
address." I then use the tools/mail merge command in Works to complete the
merge. When arranging the labels I have used the address block as well as
individually selected the address fields I want. Both yeild the undesired
empty line after the second address line.

> For starters, you would need to specify in detail how you are constructing
> the merge. We cannot read minds.
[quoted text clipped - 12 lines]
> > block
> > have failed to remove the blank line. What do I need to do to fix this?

Reply to this Message

Russ Valentine [MVP-Outlook] - 12 Dec 2006 10:04 GMT

Perhaps the information here will tell you how to insert the address
elements so that blank lines will be suppressed.
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901

Signature

Russ Valentine
[MVP-Outlook]

>I am starting from Outlook contacts, I go to tools/mail merge command and
> merge all fields to a new document to create lables. The Mail merge
[quoted text clipped - 24 lines]
>> > block
>> > have failed to remove the blank line. What do I need to do to fix this?

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