Question About Email Address Cleanup

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Karl - 25 Dec 2006 15:46 GMT

I have read the various posts about cleaning up my email address lists to get
rid of errouneous and old email addresses. My probelm is that when I get the
auto-complete listing showin gthe erroneous addresses, nothing happens when I
right click them or tab to them and try to delete them. Also, may be part of
the same problem but I try not to show the persons name and email address in
the TO: address box. But many of them still show the address as well as the
nickname. How do I stop that (I make sure that the Display As: box in
Contact details has only the nickname).

Thanks for any help.

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Karl

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Russ Valentine [MVP-Outlook] - 25 Dec 2006 16:07 GMT

Reread the posts. Nowhere will you see "R click" or "Tab."
Use the arrow key to select the entry. Hit Delete.
If you want to change the Email Display As field for your contacts, just
edit that field. You will not be hiding the email address, however.

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Russ Valentine
[MVP-Outlook]

>I have read the various posts about cleaning up my email address lists to
>get
[quoted text clipped - 12 lines]
>
> Thanks for any help.

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Karl - 25 Dec 2006 16:18 GMT

You are so right. Not quyite awake this morning. In the meantime, I
followed the Outlook Support itm relating to finding the .nk2 file, changing
its name to .bak extension and then restsarting Outlook. Did thast but that
forces a ewdo of all the nickname autocompletes. So I went back, found the
Outlook.bak file and changed it to Outlook.nk2 and restarted Outlook. Did
not revert to the old nk2 file. Did I do something wrong?

Thanks ofr your assistance on the first issue. Unfortunately, I found that
out right after I sent the first posting. I'm not quiter the newbie that
probelm inferred.

Signature

Karl

> Reread the posts. Nowhere will you see "R click" or "Tab."
> Use the arrow key to select the entry. Hit Delete.
[quoted text clipped - 16 lines]
> >
> > Thanks for any help.

Reply to this Message

Russ Valentine [MVP-Outlook] - 25 Dec 2006 16:36 GMT

Renaming your NK2 file will of course cause Outlook to create a new, empty
autocompletion cache, so yes, all of your stored entries will be lost.
Renaming your backup file will restore them only if you did so correctly.
Since we have no idea what you did, it appears you did not do so correctly.

Signature

Russ Valentine
[MVP-Outlook]

> You are so right. Not quyite awake this morning. In the meantime, I
> followed the Outlook Support itm relating to finding the .nk2 file,
[quoted text clipped - 35 lines]
>> >
>> > Thanks for any help.

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Karl - 26 Dec 2006 12:51 GMT

Thanks again. When I did the search for .nk2 files, all I got was a file in
Documents and Settings that was only named Outlook and did not show any
extension. I renamed it OUtlook .bak and restarted Outlook. When I foudn my
auto-complete list empty, I went back and renamed the .bak file Outlook.nk2.
Should just have renamed it Outlook I guess. In any case, all is o.k. now.

Thanks for the help.

Signature

Karl

> Renaming your NK2 file will of course cause Outlook to create a new, empty
> autocompletion cache, so yes, all of your stored entries will be lost.
[quoted text clipped - 39 lines]
> >> >
> >> > Thanks for any help.

Reply to this Message

Russ Valentine [MVP-Outlook] - 26 Dec 2006 13:28 GMT

Something doesn't fit here. Outlook would already have created another file
named Outlook.nk2 the next time you used autocompletion, so Windows Explorer
would not have let you rename Outlook.bak to Outlook.nk2. It's always best
to unhide known file extensions when working with files in Windows Explorer.

Signature

Russ Valentine
[MVP-Outlook]

> Thanks again. When I did the search for .nk2 files, all I got was a file
> in
[quoted text clipped - 62 lines]
>> >> >
>> >> > Thanks for any help.

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