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MS Office Forum / Outlook / Contacts / February 2007"reply to all" --- clean up names
How do I eliminate names in my "reply to all" and in the "to" area? Some people I don't even know. I want them out of there! Help!! In the To... area, use the arrow keys to highlight a name, then the Delete button to get rid of it. In the Reply to all field, the names which appear are set by the sender. You can deselect a few if you want - just highlight and delete them after pressing Reply to All. I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia Imagine if every Thursday your shoes exploded if you tied them the usual way. This happens to us all the time with computers, and nobody thinks of complaining. Jef Raskin, interviewed in Doctor Dobb's Journal > How do I eliminate names in my "reply to all" and in the "to" area? Some > people I don't even know. I want them out of there! Help!! Judy, if I go TO and highlight a name, it goes to the "TO" area to the person I'd want to email. I tried cutting the name there and it still stays. And I will have to wait till I get a Reply to All to try that, don't I? So far, I'm not making it work!! My name is really Cindy. This is all new to me!! I just want names out of there!! > In the To... area, use the arrow keys to highlight a name, then the Delete > button to get rid of it. [quoted text clipped - 10 lines] > www.acorntraining.com.au > Canberra, Australia > > How do I eliminate names in my "reply to all" and in the "to" area? Some > > people I don't even know. I want them out of there! Help!! Let me rephrase this: How do I PERMANENTLY delete a name in the "Reply to all" addresses? Highlighting the incorrect name only sends it to TO. I want to permanently delete some names. Thanks. Judy from AU: This is what I really need to say!! ME! > How do I eliminate names in my "reply to all" and in the "to" area? Some > people I don't even know. I want them out of there! Help!! > Let me rephrase this: How do I PERMANENTLY delete a name in the > "Reply to all" addresses? Highlighting the incorrect name only sends > it to TO. I want to permanently delete some names. Thanks. Judy > from AU: This is what I really need to say!! ME! Try opening the message, clicking Edit>Edit Message, removing the names, then cliosing the message, saying "Yes" when asked if you want to save the changes.  SignatureBrian Tillman Here is the scenario: I am creating a NEW message. I put in an "M" to send to Marylou...The "Reply to ALL" comes up with all the M's I ever sent to. Some I don't know-- and I don't want them in my permanent "reply to all". See, I am CREATING the message, going to M's, and getting people I don't know. I want them out!! ME! > > Let me rephrase this: How do I PERMANENTLY delete a name in the > > "Reply to all" addresses? Highlighting the incorrect name only sends [quoted text clipped - 4 lines] > then cliosing the message, saying "Yes" when asked if you want to save the > changes. > Here is the scenario: I am creating a NEW message. I put in an "M" > to send to Marylou...The "Reply to ALL" comes up with all the M's I > ever sent to. Some I don't know-- and I don't want them in my > permanent "reply to all". See, I am CREATING the message, going to > M's, and getting people I don't know. I want them out!! ME! If you're creating a new message, there is no "Reply to All". There's a Send button. Nary a "Reply to All" in site. SignatureBrian Tillman Brian, I appreciate your help and interest...I will try to be clearer... My addresses that have been replied to just ONE time are still there. Try doing this: Create a new message. You are sending to Pete, (for example), so you type a "P" just right of the TO in the white area. You will see many, many "P" names there, AND anyone you have ever, ever replied to, at least I do. Try that and see if I have explained it correctly. How did I get these names in there, you might ask...I replied to an email (sent to me) including " REPLY TO ALL" and got everyone under the sun's name attached in my "reply to all" area. My own address book is just fine, by the way. ME! > > Here is the scenario: I am creating a NEW message. I put in an "M" > > to send to Marylou...The "Reply to ALL" comes up with all the M's I [quoted text clipped - 4 lines] > If you're creating a new message, there is no "Reply to All". There's a > Send button. Nary a "Reply to All" in site. > My addresses that have been replied to just ONE time are still there. > [quoted text clipped - 3 lines] > ever replied to, at least I do. Try that and see if I have explained > it correctly. You are describing Outlook's Autocompletion feature. It is only marginally replated to "Reply to All" > How did I get these names in there, you might ask...I replied to an > email (sent to me) including " REPLY TO ALL" and got everyone under > the sun's name attached in my "reply to all" area. When you resolve an address (i.e., Outlook underlines it in the recipient field), then it gets added to the Autocompletion cache. When you used Reply to All, all of the addresses on the recipient fields were resolved and so were added to the Autocompletion cache. If you don't like a particular name there, when it pops up, use your down arrow to highlight it and press Delete. If you want to have Outlook start over, with Outlook closed, delete the file %AppData%\Microsoft\Outlook\{yourprofile}.NK2, where "{yourprofile}" is the same name as your mail profile (see Control Panel>Mail>Show Profiles). %AppData% (an environment variable equivalent to "C:\Documents and Settings\yourusername\Application Data") is a hidden folder. If you want to see the file, open Windows Explorer and enter %AppData%\Microsoft\Outlook in the Address field and click Go. See this for a complete explanation of how the Autocompletion feature works: http://www.ingressor.com/autocompletetips.htm SignatureBrian Tillman My original reply is still the correct one. In the To.. Field type J. When 12 judy/jenny/julians appear, use the down arrow to highlight the ones you don't want and the delete key to deleted them. As Brian said, you are deleting names from the Autocompletion Cache. I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia Imagine if every Thursday your shoes exploded if you tied them the usual way. This happens to us all the time with computers, and nobody thinks of complaining. Jef Raskin, interviewed in Doctor Dobb's Journal >> My addresses that have been replied to just ONE time are still there. >> [quoted text clipped - 27 lines] > See this for a complete explanation of how the Autocompletion feature > works: http://www.ingressor.com/autocompletetips.htm |
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