 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / Contacts / February 2007Contacts Display Differently
Our COO has changed the settings to his contacts frequently. I understand that if you change the setting from first (middle) last to company or last, first, then the contacts will be displayed differently each time. However, when you change the settings, it only applies to the new contacts you create, it does not change the settings to the ones already there. When he displays his contacts now they are scattered throughout in all different order. Is there a way to make them all be the same sort without him changing each one? Can you export to Excel, sort there and then import them back in? I want to make sure this is done correctly because he cannot lose all of his contacts. Thanks for your help! Please use the tool "ChangeNames" http://www.marchert.de/software.html#cn Peter -- Peter Marchert [EDP-Service Marchert] Homepage: http://www.marchert.de Programming for Excel and Outlook > Our COO has changed the settings to his contacts frequently. I understand > that if you change the setting from first (middle) last to company or last, [quoted text clipped - 8 lines] > > Thanks for your help! This looks like it works great, except I can't get the contacts with a middle initial to change correctly. It appears the middle initial is grouped with the last name. I would like the last name to appear first in the display, but it's either the first name or the middle initial that appears first. I love this tool though! > Please use the tool "ChangeNames" > [quoted text clipped - 20 lines] > > > > Thanks for your help! > This looks like it works great, except I can't get the contacts with a middle > initial to change correctly. It appears the middle initial is grouped with > the last name. I would like the last name to appear first in the display, > but it's either the first name or the middle initial that appears first. > I love this tool though! Hm, I`m not sure if I understand you. Can you give a little example or send me a preview file? Peter -- Peter Marchert [EDP-Service Marchert] Homepage: http://www.marchert.de Programming for Excel and Outlook For example, our COO has contacts such as John A. Smith. However, because of the option he had when he created it, the contact was saved A Smith, John. I can change it so it is listed as John A Smith, but cannot change it so it is listed as Smith, John A. The A is always before the last name no matter what I choose. Apparently he has too many like this and doesn't want to change them all by hand. > > This looks like it works great, except I can't get the contacts with a middle > > initial to change correctly. It appears the middle initial is grouped with [quoted text clipped - 12 lines] > Homepage: http://www.marchert.de > Programming for Excel and Outlook > For example, our COO has contacts such as John A. Smith. However, because of > the option he had when he created it, the contact was saved A Smith, John. I > can change it so it is listed as John A Smith, but cannot change it so it is > listed as Smith, John A. The A is always before the last name no matter what > I choose. Apparently he has too many like this and doesn't want to change > them all by hand. Ok, thank you. I guess he typed in the names in another order as the settings expected it. You can check this if you click on the button "Name...". If I´m right the "A." will not be in the field "Middle Name" but in the Field "Suffix". However I´m right or not, this issue cannot be fixed only with "ChangeNames". Please use "EditContacts" to exchange the fields "Middle Name" and "Suffix". After that you should be able to get the desired order with "ChangeNames". "EditContacts" http://www.marchert.de/software.html#ec Peter -- Peter Marchert [EDP-Service Marchert] Homepage: http://www.marchert.de Programming for Excel and Outlook That did it! Thanks for all your help! These downloads are great! They have just saved us a lot of time. Thank you! Trisha > > For example, our COO has contacts such as John A. Smith. However, because of > > the option he had when he created it, the contact was saved A Smith, John.. I [quoted text clipped - 26 lines] > Homepage: http://www.marchert.de > Programming for Excel and Outlook > That did it! Thanks for all your help! These downloads are great! They > have just saved us a lot of time. Thank you! > Trisha Fine, I´m happy I could help you. Thanks for your feedback. Peter -- Peter Marchert [EDP-Service Marchert] Homepage: http://www.marchert.de Programming for Excel and Outlook I ran the tools on our COO's computer. Most of it worked great, the only problem is now when you create a new email, click on the address book, change to contacts, the Select Names doesn't necessarily follow what is in the contacts. Some have initials first, others have first name listed first, even though file as, display as and the name in the contacts are all correct after running the tools. We are assuming this is from dragging and dropping emails to contacts that it is pulling the originators setup options. The only way we can correct this is to create new contacts. Do you have any suggestions for the Select Names to be displayed correctly? Thanks again, Trisha > > For example, our COO has contacts such as John A. Smith. However, because of > > the option he had when he created it, the contact was saved A Smith, John.. I [quoted text clipped - 26 lines] > Homepage: http://www.marchert.de > Programming for Excel and Outlook > I ran the tools on our COO's computer. Most of it worked great, the only > problem is now when you create a new email, click on the address book, change [quoted text clipped - 6 lines] > The only way we can correct this is to create new contacts. Do you have any > suggestions for the Select Names to be displayed correctly? Did you checked the setting in "Tools", "E-mail Accounts", "View or change existing directories or address books", "Change..."? There you can set the address book view to "First, Last" or to "File As". Peter -- Peter Marchert [EDP-Service Marchert] Homepage: http://www.marchert.de Programming for Excel and Outlook
|
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.