Individual Recipient Name/email at end of Distribution List

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Ray - 14 Feb 2007 13:25 GMT

I have created a distribution list for an organization. The list's name is
entered in the "Bcc" field and the organization (referring back to me) is the
"To" field. At the end of an email to the contacts in this list, I would
like to include the specific person's name/email such as "You are subscribed
as johndoe@isp.com" as well as unsubscribe information. The list is fairly
long and I don't want to type this message at the end of each individual's
mail. Is there a way to accomplish this? Thanks for the help.

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Ray - 14 Feb 2007 13:42 GMT

I forgot to mention that I use Outlook 2003 and XP.

> I have created a distribution list for an organization. The list's name is
> entered in the "Bcc" field and the organization (referring back to me) is the
[quoted text clipped - 3 lines]
> long and I don't want to type this message at the end of each individual's
> mail. Is there a way to accomplish this? Thanks for the help.

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Russ Valentine [MVP-Outlook] - 14 Feb 2007 22:26 GMT

Not with a distribution list. What you want to do requires a mail merge to
electronic mail, which requires a database to which to merge such as a
Contacts Folder, Excel file, or Access database.

Signature

Russ Valentine
[MVP-Outlook]

>I have created a distribution list for an organization. The list's name is
> entered in the "Bcc" field and the organization (referring back to me) is
[quoted text clipped - 6 lines]
> long and I don't want to type this message at the end of each individual's
> mail. Is there a way to accomplish this? Thanks for the help.

Reply to this Message

Ray - 15 Feb 2007 15:10 GMT

Is there a site that you can direct me to where I can learn to do this?
Thanks for your help :).

> Not with a distribution list. What you want to do requires a mail merge to
> electronic mail, which requires a database to which to merge such as a
[quoted text clipped - 10 lines]
> > long and I don't want to type this message at the end of each individual's
> > mail. Is there a way to accomplish this? Thanks for the help.

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Brian Tillman - 15 Feb 2007 21:48 GMT

> Is there a site that you can direct me to where I can learn to do
> this?

A good place to start is in Outlook, using Help to look for "mail merge".

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Brian Tillman

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Russ Valentine [MVP-Outlook] - 15 Feb 2007 22:06 GMT

Sure.
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx

Signature

Russ Valentine
[MVP-Outlook]

> Is there a site that you can direct me to where I can learn to do this?
> Thanks for your help :).
[quoted text clipped - 18 lines]
>> > individual's
>> > mail. Is there a way to accomplish this? Thanks for the help.

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