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MS Office Forum / Outlook / Contacts / February 2007Distribution Lists
Can I create a distirbution list based on a Category of people from my assigned categaories. I have all my contacts in one file. I sort them frequently by Category. I would like to create a distribution list with everyone that is in a specific category. When I go to create a distribution list, I have to select from everyone in my Contacts folder no mater what view I have set up. That is cumbersome. Categories are a better way to group Contacts than are DL's and largely obviate the need for a DL. Why not use the Category instead? http://www.outlook-tips.net/archives/2003/20030730.htm  SignatureRuss Valentine [MVP-Outlook] > Can I create a distirbution list based on a Category of people from my > assigned categaories. I have all my contacts in one file. I sort them [quoted text clipped - 4 lines] > view > I have set up. That is cumbersome. I want a distribution list so that I can send an email to a group without having to select each one separately. > Categories are a better way to group Contacts than are DL's and largely > obviate the need for a DL. Why not use the Category instead? [quoted text clipped - 8 lines] > > view > > I have set up. That is cumbersome. Then read the reference I gave you. SignatureRuss Valentine [MVP-Outlook] >I want a distribution list so that I can send an email to a group without > having to select each one separately. [quoted text clipped - 13 lines] >> > view >> > I have set up. That is cumbersome. I read the reference and it sounds exactly what I woud like to do however, it did not advise me on how to make the distribution list from the group sorted by the category. For example if I view my contacts filtered by category, I have not been able to select that group and add them to a distribution list without individually selecting them for a list of all my contacts. I searched the help files for anything on "dynamic distribution lists" and could not find anything. Do you have a source for further instructions. > Then read the reference I gave you. > >I want a distribution list so that I can send an email to a group without [quoted text clipped - 14 lines] > >> > view > >> > I have set up. That is cumbersome. I get it now. The key is that you do not create a distribution list. Once I select the group in the category, I select to send them a message in the Action tab instead of creating a distribution list. This should work great for me. Thank you for the lead. > I read the reference and it sounds exactly what I woud like to do however, it > did not advise me on how to make the distribution list from the group sorted [quoted text clipped - 22 lines] > > >> > view > > >> > I have set up. That is cumbersome. Right. You got it. If you've created Categories properly, there should be almost no need to use a DL. DL's are far less reliable. SignatureRuss Valentine [MVP-Outlook] >I get it now. The key is that you do not create a distribution list. Once >I [quoted text clipped - 39 lines] >> > >> > view >> > >> > I have set up. That is cumbersome. |
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