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MS Office Forum / Outlook / Contacts / February 2007How to use shared Contacts folder as an OAB?
Hello, We have many functional mailboxes called, e.g., Sales, Info, all of which have large Contacts folders. When composing a message, how can delegates select recipients from the shared Contacts folder? In the folder list, the option to add shared Contacts folders as OABs is missing. They can do it the other way around, i.e., create a message from the Contacts folder, or use OWA but that's not very practical... Thanks in advance for any pointers. We're just migrating to Exchange and want to avoid using PFs. - Alan. The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: 1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile. 2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts. 3. Close Outlook. 4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own. 5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox. 6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder. 7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode. Note that Outlook 2007 does not support this procedure.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hello, > [quoted text clipped - 13 lines] > > - Alan. Wow, what a tip! Thank you very much indeed. We've 1,000+ users who will benefit from this. Fortunately, they'll be using Office XP. On Feb 19, 4:34 pm, "Sue Mosher [MVP-Outlook]" <sue...@outlookcode.com> wrote: > The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's: > [quoted text clipped - 41 lines] > > - Show quoted text - Work fine. Just tried it using Outlook 2007 and it still works as advertised. I'm trying against an E2K server but that shouldn't make a difference. Thanks again! > Wow, what a tip! Thank you very much indeed. We've 1,000+ users who > will benefit from this. Fortunately, they'll be using Office XP. [quoted text clipped - 49 lines] > > - Show quoted text - Very interesting! It did not work for me in OL2007, but maybe that was during the beta. I'm not sure I've tried it since RTM. Thanks for sharing your experience! SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Work fine. Just tried it using Outlook 2007 and it still works as > advertised. Hmmmm... do you think that the operation could be done semi- automatically using two PRF files in sequence? Just trying it out using your book for help. BTW we need a book on programming CDO add-ins for Outlook! I've nothing against VBA but distribution is a big downside. > Very interesting! It did not work for me in OL2007, but maybe that was during the beta. I'm not sure I've tried it since RTM. Thanks for sharing your experience! > [quoted text clipped - 10 lines] > > - Show quoted text - No, that's way beyond the capability of .prf files, although I think the third-party Policy Manager might be able to do it. CDO 1.21 is a dead end. It hasn't changed in years and is not even included in Outlook 2007; it's available only as a separate download. A number of books cover Outlook add-in creation. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hmmmm... do you think that the operation could be done semi- > automatically using two PRF files in sequence? Just trying it out [quoted text clipped - 4 lines] > >> Very interesting! It did not work for me in OL2007, but maybe that was during the beta. I'm not sure I've tried it since RTM. Thanks for sharing your experience! >> > Work fine. Just tried it using Outlook 2007 and it still works as >> > advertised.- Hide quoted text - >> >> - Show quoted text - |
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